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Click this link to control access to the document via Microsoft Information Rights Management. This means anyone who wants to view, forward, print, or otherwise process the document must first authenticate through a Microsoft Content Management Server running either on the Internet or your local network.
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Click this link to display a SharePoint Web page where you can sign up to receive e-mail whenever someone changes the document. Click this link to lock the library copy of the current document so that no one but the current user (you) can change it. This remains in effect until you check the document in.
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If you saved an existing document into a new document workspace by using the Shared Workspace task pane s Create button (shown previously in Figure 4-3), Office maintains an association between the original document and the copy in the document workspace. Then, if you open the original document (as from a file share), Office will, by default, check for document updates or other kinds of changes in the document workspace. This can result in prompts like the one below.
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To configure this behavior, click the Options link at the bottom of the Shared Workspace task bar. This displays the Service Options dialog box shown in Figure 4-8.
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Figure 4-8. The options in this dialog box configure synchronization between an offline document open in Office and a SharePoint site.
Part II: End-User Features and Experience
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Click this link to display a Versions Saved For <document name> dialog box. This dialog box displays the version number, date modified, responsible person, and comments for each version of the current document that resides in the SharePoint library.
Part 1: Part Title
Microsoft Windows SharePoint Services Inside Out Here s how to configure the options in this dialog box:
Show The Shared Workspace Pane At Startup When:
These options control when the Shared Workspace task pane will appear automatically. The Document Is Part Of A Workspace Or SharePoint Site. Select this check box if you want the Shared Workspace task pane to appear whenever you open a document from a SharePoint site, or a local document that Office is synchronizing with a copy on a SharePoint site. There Is Important Status Information Regarding The Document. Select this check box if you want the Shared Workspace task pane to appear when you open a local document that Office finds is no longer in sync with one on a SharePoint site.
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When Opening A Document, Get Updates Of The Document And The Workspace:
When you open a local document that Office is synchronizing with a document workspace copy, this option controls whether Office compares the two copies.
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Always time.
Choose this option if you want Office to compare the two copies every
Sometimes Choose this option if you want Office to prompt you before comparing the two copies. Never Choose this option if you never want Office to compare the two copies. To check for changes manually, click the Get Updates button at the bottom of the Shared Workspace task pane.
When Getting Updates Of The Document And The Workspace:
These options control how often, during the editing session, Office updates the Shared Workspace task pane with information from the document workspace. This refreshes the content on the various tabs and detects discrepancies between the local and document workspace copies of a document.
Get Updates Every <n> Minutes comparisons.
Specify the number of minutes between
Show Document Update Desktop Alerts Select this check box if you want visual notification when a change occurs to the document workspace copy of the current document.
When Closing A Document, Update The Workspace Copy With Your Changes:
This option controls whether Office synchronizes the document workspace copy of a document when you close the local copy.
Always Choose this option to update the document workspace copy every time you close the local copy. Sometimes Choose this option if you want Office to prompt you before updating the document workspace copy. Never Choose this option if you never want Office to update the document workspace copy.
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