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To change the permissions in effect for a list, display the Customization page shown in Figure 6-7, and then click the Change Permissions For This List link. This will display the Change Permissions page shown in Figure 6-9.
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Figure 6-9. This page configures a SharePoint list to have different security than the site where it resides.
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The figure shows the default groups for a new SharePoint site and the default rights assigned to each group. The Administrators group doesn t appear because administrators can always do everything. To add users or groups and assign them permissions, follow this procedure.
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Click the Add Users toolbar button on the Change Permissions page. When the Add Users page shown in Figure 6-10 appears, fill in the Users box with any
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combination of the following, separated with semicolons:
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E-mail addresses Windows accounts (for example, domain\name) Cross-site group names Group names defined within the current site.
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Part III: Designing Sites and Pages with a Browser
Designing Lists, Libraries, and Pages
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Figure 6-10. This page grants permission for additional members to access a SharePoint list or library.
Select the permissions you want and click Next. This will display the second Add Users
page shown in Figure 6-11.
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F06WSS11.bmp
Figure 6-11. After you click the Next button in Figure 6-10, this page confirms the members you specified and offers to send them mail.
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Part III: Designing Sites and Pages with a Browser
Microsoft Windows SharePoint Services Inside Out
Review the user information listed in the Confirm Users section. If any of these are
incorrect or show up as invalid, click the Back button and correct your input.
To send mail to the newly authorized team members, make sure the Send The
Following E-Mail To Let These Users Know They ve Been Added check box is selected, and then update the Subject and Body boxes if you wish. However, the message will always contain the message fragment that appears below the Body box.
Click Finish to add the new team members and send the message.
To remove the access permissions for any team member or group listed on the Change Permissions page, select their check boxes and then click the Remove Selected Users toolbar button. To change the permissions assigned to any team member or group listed on the Change Permissions page
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1 Select their check boxes on the Change Permissions page. 2 Click the Edit Permissions Of Selected Users toolbar button. This displays a Modify Permissions page offering these combinations of rights. View items View, insert, edit, delete items View, insert, edit, delete items; change list settings View, insert, edit, delete items; change list settings; change list security If you need to set more detailed permissions, click the Advanced Permissions link and then select or clear the individual check boxes. 3 Choose the permissions you want for the selected team members or groups, and then click OK.
Deleting a List
To delete a list, click the Delete This List link on the Customization page shown previously in Figure 6-7. Then, when a dialog box prompts, Are You Sure You Want To Delete This List, click OK.
Selecting a Portal Area for a List
This command is available only if the top-level site that defines the current site collection is configured with the URL of a portal server. If it s present, clicking it displays a portal site Add Listing page with the title, description, and address of the current list filled in. Specify a portal location and, if you wish, a portal group, image, or audience. Then, click the OK button.
For more information about organizing content in SharePoint Portal Server, refer to Reviewing SharePoint Portal Server in 2.
Part III: Designing Sites and Pages with a Browser
Designing Lists, Libraries, and Pages
Adding List Columns
Referring again to Figure 6-7, the Columns section of the Customization page lists all the columns (fields) in the current list. For the most part, you can add, modify, or delete these columns at will. There are just a few columns in the built-in list types that you can t delete. Here s the procedure for adding a column to an existing list.
1 Click the Add A New Column link. This will display the Add Column page shown in Figure 6-12.
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Figure 6-12. This page adds a new column to a SharePoint list. The Optional Settings For Column section changes depending on the type of information you specify.
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