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Part III: Designing Sites and Pages with a Browser
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Microsoft Windows SharePoint Services Inside Out
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Figure 6-27.
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This page modifies the overall properties of a survey.
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7 Under the Questions heading, review these settings and make any necessary changes.
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Question (Click To Edit) Click the text of any question listed under this heading to change the text or format of that question, or to delete the question completely. You can t change a question in such a way that data would be lost. Add A Question Adds new questions to the survey. Basically, you must click this link and then repeat steps 4 and 5 once for each question. Change The Order Of The Questions Displays a list of current questions and question numbers. The question numbers appear in drop-down lists that you can manipulate to put the questions in any order.
Figure 6-28 shows how the Office Politics survey appears to a survey respondent. This is a custom survey created by using the procedure just described; it s not a standard element of every new SharePoint site.
Part III: Designing Sites and Pages with a Browser
Designing Lists, Libraries, and Pages
Figure 6-28. This is how the survey looks to a survey respondent. The survey itself is just a list with a column for recording each answer.
F06WSS28.bmp
Here s how to display this page:
F06WSS29.bmp
Figure 6-29.
The entry point for analyzing survey results is this Web page.
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1 Click the Documents And Lists link on the top navigation bar of any page in the site. 2 Click the survey s list title or icon to display the Overview page, shown in Figure 6-29.
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Part III: Designing Sites and Pages with a Browser
Microsoft Windows SharePoint Services Inside Out The body of a survey Overview page presents the following choices:
Respond To This Survey
Opens the survey so that you can answer the questions.
Export Results To A Spreadsheet
Downloads an Excel Web Query (.iqy) file that displays the survey data into a spreadsheet.
For more information about downloading list data, refer to Setting Up Linked Lists from a SharePoint Site in 4.
Show A Graphical Summary Of Questions
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Displays a graphical summary of survey responses similar to the one shown in Figure 6-30.
Figure 6-30.
The graphical summary of survey responses looks like this.
Show All Responses
Displays a textual listing of survey responses similar to the one
shown in Figure 6-31.
Part III: Designing Sites and Pages with a Browser
Designing Lists, Libraries, and Pages
Figure 6-31.
This Web page displays all responses to a survey.
The Select A View area provides access to three views:
Overview
Displays the initial view shown in Figure 6-29.
Graphical Summary All Responses
Displays the same view as the Show A Graphical Summary Of Responses link in the main body (as shown in Figure 6-30).
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Displays the same view as the Show All Responses link in the main body: the view shown in Figure 6-31.
The Actions area provides these three choices:
Add To My Links
This choice appears only if the site collection s top-level site is configured with the location of a portal site. In that case, it displays an Add Link page that updates the current user s personal site with a link to the survey.
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Alert Me
Click this link if you want to receive e-mail notification whenever someone completes or changes the survey. Displays a page that can change the properties of the survey. This includes the survey name, description, questions, and other settings. In short, it displays the Customization page shown in Figure 6-27.
Modify Survey And Questions
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Part III: Designing Sites and Pages with a Browser
Microsoft Windows SharePoint Services Inside Out
Creating Discussions
A SharePoint discussion board is a list that supports newsgroup-style dialogue. Discussion boards can be as open as you like, but they also have features for managing discussion threads and ensuring that only approved posts appear. The procedure for creating a discussion board offers no surprises.
1 Open the SharePoint site where the discussion board will reside. 2 Click the Create link in the top navigation bar of any page. 3 When the Create page appears, scroll down to Discussion Boards and click the Discussion Board link. This will display the New Discussion Board page shown in Figure 6-32.
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Figure 6-32. The form for creating a discussion board is very much like that for creating any other list.
4 Fill in the fields on the New Discussion Board page as usual. Name Give the Discussion Board a short, descriptive name. Description If you want, type some text that explains the discussion board and its purpose. Display This Discussion Board On The Quick Launch Bar Select Yes if you want all Quick Launch bars in the current SharePoint site to contain a link to this discussion board. 5 Click OK to create the discussion board and display its main page.
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