Developing Basic Reports in Visual Studio .NET

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Developing Basic Reports
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Tip It s good practice in report design, when using aggregate functions like Sum in a table header or table footer, to add descriptive text to the same row so that the reader understands what the value represents. 10 On the File menu, click Save All. 11 Click the Preview tab.
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The top of your report looks like this:
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How to Group Data in a Table
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When a report has many detail rows, it is often helpful to organize the detail rows into groups. You now insert groups into the table to improve the arrangement of data. After adding the groups, you add fields to the group headers and a function to subtotal the detail rows within each group.
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Grouping Data in a Table
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A group is a set of detail rows that have something in common. For example, in your report s dataset, each detail row has a unique product name, but many products share the same product category. If a group is added to the report based on a product s category, all products for one category are arranged together and then followed by another set of detail rows with a different category. You can also nest a group within a group. Because each product category has several product subcategories, you can add another group to further divide the detail rows into smaller sets.
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There is one row for the table header, which shows the field names in the header row, and one detail row for each row in the dataset. 12 Click the Next Page button in the Preview toolbar. 13 Scroll to the bottom of the page. The table footer displays the string Grand Total and the sum of the detail rows for SalesAmount and OrderQuantity.
Developing Basic Reports
Part 2
Authoring Reports
In this procedure, you add two groups to the table to organize detail rows by Category and SubCategory.
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Add groups to the table
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Click the Layout tab. Click the table to display the row and column handles. Right-click the row handle for the detail row, and then click Insert Group. The Grouping And Sorting Properties dialog box is displayed:
A default name is assigned to the group: table1_Group1. Every item, including a group, that you add to a report is assigned a name. The table you are working with is table1, so the first group added to this table is named table1_Group1. You have the option to keep this name or supply a new name.
Tip Assigning a new name to a group makes it easier to remember how the group is being used. For example, you could use the field name by which the table detail rows will be grouped. 4 5
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Change the name to table1_Category. Click =Fields!Category.Value in the first Expression list box. When you display the Expression list, the Grouping And Sorting Properties dialog box looks like this:
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Developing Basic Reports
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Notice that each item in the list is an expression formed from each field in the dataset. For each unique value of the selected expression, there is a group in the table. Also notice from the checked options that, by default, the group header and group footer are included. When a group header and group footer are included in a table, the result is the Stepped layout that you reviewed in 3. Excluding the group header and group footer results in a table with the Block layout that you saw in that chapter. The Grouping And Sorting Properties dialog box contains several tabs that you can use to manage properties for a group. You ll learn more about using the other properties in 5 and 6. Click the OK button. Right-click the row handle for the detail row, and then click Insert Group.
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