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Managing Subscriptions
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The bottom of the Subscriptions page looks like this:
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17. Click OK. The Subscriptions page for the Employee Product Sales report looks like this:
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Part IV:
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Delivering Reports
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Important The SQL Server Agent must be running to create a subscription. If it isn t running, you ll receive an error when you click OK to create the subscription.
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18. After waiting 3 minutes, click Refresh on the Internet Explorer toolbar. The Subscriptions page for the Employee Product Sales report looks similar to this:
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When the subscription is delivered, the Last Run and Status columns are updated. 19. If you re using a local SMTP Server, open Microsoft Windows Explorer, navigate to the C:\Inetpub\mailroot\Drop folder, and double-click the e-mail file (with extension .eml) located there. Otherwise, if you re using a local Post Office Protocol v3 (POP3) Server, navigate to C:\Inetpub\mailroot\Mailbox\adventure-works.com \P3_PacificDirector.mbx and open the message file in that folder.
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Managing Subscriptions
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Your screen looks similar to this:
At the scheduled time, Reporting Services executed the report, which it embedded as Multipurpose Internet Mail Extensions (MIME) Encapsulated Aggregate HTML (MHTML) into the body of an e-mail message. Notice that the subject line is updated with the report name and execution time. The From e-mail address is defined in the Report Server configuration file.
Delivering a Report to a File Share
Instead of e-mailing a report to recipients, you can use file share delivery to put a copy of a report on a file share in a designated location. You can use any rendering format. With file share delivery, you can choose to overwrite an existing file or have Reporting Services generate incremental file names to track versions of the same report. You must supply credentials with write permission on the file share. In this procedure, you ll create a subscription for the Actual Vs Quota report, which renders the report as a Microsoft Excel file and places it on a file share.
Part IV:
Delivering Reports
Create a standard file share subscription 1. Open Windows Explorer, right-click on the C:\Documents and Settings\<username> \My Documents\Microsoft Press\rs2005sbs\Workspace folder, and then click Sharing And Security. 2. On the Sharing tab of the Workspace Properties dialog box, select Share This Folder, and then click Permissions. Note
The specifics for establishing a file share might vary if you re using a different operating system. The instructions in this procedure are written with the assumption that you are using an edition of Microsoft Windows Server 2003 or Windows XP with simple file sharing disabled.
3. On the Share Permission tab of the Permissions For Workspace dialog box, click Add and type ReportServer2005 in the Enter The Object Names To Select box. Select Check Names to validate the account, and then click OK. Note
ReportServer2005 is the Windows account added in 2, Installing Reporting Services, to run the ReportServer service. You can use another user account in its place if you prefer.
4. Select Change in the Allow column of the Permissions, and then click OK twice to close all dialog boxes. 5. In Report Manager, click the Delivery link. 6. In the Edit column of Actual Vs Quota, click the Properties icon. 7. Click the Data Sources link, click Credentials Stored Securely In The Report Server, type ReportExecution as the user name and ReportExecution as the password, and then click Apply. 8. Click the Subscriptions tab, and then click New Subscription. 9. In the Delivered By list, select Report Server File Share.
14:
Managing Subscriptions
A new Subscription definition page is displayed:
In the Path text box, type \\computername\Workspace. Important
Replace computername with the name or IP address of your local computer. Do not use localhost. If you do, Reporting Services will not be able to access the correct file share. Whenever you specify a file share path on a remote computer, you must use the Universal Naming Convention (UNC) instead of a mapped network drive.
10. Select Excel in the Render Format list. Notice that the only rendering option missing from this list is HTML with Office Web Components. This format doesn t work properly when stored on a file share. 11. Type ReportServer2005 as the User Name, but leave the password blank for now. 12. Select Increment File Names As Newer Versions Are Added.
Part IV:
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