Delivering Reports in .NET

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Delivering Reports
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In this procedure, you ll review the contents of the SubscriptionGroupDirector table in the rs2005sbsDW database. Browse the contents of a subscription delivery table 1. Open Microsoft SQL Server Management Studio, expand the local instance (or the instance to which you installed Reporting Services and the practice files), expand the Databases folder, expand the rs2005sbsDW database, and then click Tables. 2. Right-click SubscriptionGroupDirector, and then click Open Table. The table looks like this:
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Notice that the records in this table define subscription options for each Sales Director. You will use this table to apply these options to a data-driven subscription that customizes the delivery of reports to each territory group director. Two of the directors will have the report included in the e-mail message, while one will have a link to the report. Each director will receive a different rendered format, and each will see different data in the report because a different parameter is used to filter the data for each director. Note
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The structure of this table is provided as an example. You can create a more complex table if you need to manage additional subscription options.
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3. Close Microsoft SQL Server Management Studio.
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Creating a Data-Driven Subscription
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After you create a subscription delivery table and populate it with data, you are ready to create a data-driven subscription. Rather than set the delivery options directly, as you did with the e-mail delivery, you will define a query that returns rows from the subscription delivery table. You then assign columns of the table to corresponding delivery settings and, optionally, to parameter values. A report is created for each row that is in the table and delivered according to the settings specific to each row.
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Managing Subscriptions
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In this procedure, you ll create a new data-driven subscription to send the Actual Vs Quota report by using the information in the subscription delivery table. Create a data-driven subscription 1. In Report Manager, on the Actual Vs Quota subscription Subscriptions tab, click New Data-Driven Subscription on the toolbar. 2. Type a description: Actual Vs Quota Subscription. 3. Select Report Server E-Mail in the Specify How Recipients Are Notified drop-down list. 4. Keep the default data source option, Specify For This Subscription Only. Your screen looks like this:
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5. Click Next. 6. Type this connection string: data source=localhost; initial catalog=rs2005sbsDW. 7. Type ReportExecution as the user name and ReportExecution as the password.
Part IV:
Delivering Reports
Your screen looks like this:
Note
The connection string and credentials used here are used to connect to the subscription information table and are not used by Reporting Services to execute the report. For report execution, the data source defined for the report is still used.
8. Click Next. 9. In the text box, type select * from SubscriptionGroupDirector. Note
This example retrieves all rows from the SubscriptionGroupDirector table. You can, of course, write a query to filter the table to return only certain rows according to specific criteria.
10. Click Validate.
14:
Managing Subscriptions
The lower part of your screen looks like this:
The result of the validation appears as a message at the bottom of the same page. If the validation is unsuccessful, you will not be able to proceed until the query validates, even if you don t click the Validate button. For the query to validate successfully, the data source must be correctly defined and the credentials must be successfully authenticated. Notice also that you can change the query time-out for this query to retrieve the recipient and subscription options from the subscription delivery table. 11. Click Next. 12. Configure the delivery extension settings according to the following table:
Delivery setting To Reply-To Include Report Render Format Include Link Option Get the value from the database Specify a static value Get the value from the database Get the value from the database Get the value from the database Value To Sales@adventure-works.com IncludeReport RenderFormat IncludeLink
As you can see, each delivery setting can be configured using a column from a subscription delivery table, or by supplying a static value or no value for some settings. 13. Click Next. 14. Select the Use Default check box for the CalendarYear parameter.
Part IV:
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