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This allows the user to decide which files will be available offline and is the default setting. Available Offline. If a user opens a file from a share, this setting makes it automatically available offline. The subsetting, Optimized For Performance, allows programs and application data to be available offline as well. Checking this box will help network
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All Files And Programs That Users Open From The Share Will Be Automatically
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Part 7: Managing Active Directory and Security
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Managing Users, Groups, and Computers performance when applications are run over the network. Clear this box if you are not going to use folder redirection or offline files for application data.
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This setting
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blocks users from storing files on the client computer for offline use.
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Figure 37-15. Configuring Offline Files settings on the server.
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Configuring Offline Files on Clients
You can configure offline files for users on a client by completing the following steps:
1 Start Windows Explorer by right-clicking My Computer and selecting Explore. 2 Select Folder Options from the Tools menu. In the Folder Options dialog box, select the Offline Files tab, as shown in Figure 37-16.
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Figure 37-16. Enabling Offline Files on a client computer.
3 Select the Enable Offline Files check box. Offline files are now enabled on the client.
37
Part 7: Managing Active Directory and Security
Microsoft Windows Server 2003 Inside Out The Folder Options dialog box has a number of settings you can configure:
37
The setting Synchronize All Offline Files When Logging On does a full synchronization
when the user logs on. This synchronization is designed to ensure that any changes made to files while the user is offline are saved to the network share and that the most recent versions of files are on the user s computer. If you don t select this option, a quick synchronization is performed when the user logs on. With a quick synchronization, the files are checked to ensure that they exist both on the network share and in the file cache, but the data isn t compared to see if it is current.
The setting Synchronize All Offline Files Before Logging Off performs a full synchroni-
zation when logging off and provides a complete version of the data. This synchronization is designed to ensure that any changes made to files while the user is logged on to the network are written back to the network share before the user logs off. If you don t select this option, a quick synchronization is performed when the user logs off. With a quick synchronization, the files are checked to ensure that they exist both on the network share and in the file cache, but the data isn t compared to see if it is current.
The setting Display A Reminder Every Minutes displays reminder balloons over the
notification area at an interval that you specify whenever the computer is offline. As this can be distracting, you may want to set a long interval or disable this option.
The setting Create An Offline Files Shortcut On The Desktop places a shortcut to the
Offline Files folder on the desktop.
The setting Encrypt Offline Files To Secure Data enables encryption for offline files.
Only files on the local machine are encrypted, and files are not encrypted during movement across the network. Keep in mind that encryption requires the system partition to be formatted using NTFS and that only Administrators can enable encryption. Because some applications create temporary files in other folders, you might want to encrypt the working folders as well.
The Advanced button configures how the computer behaves when network connectiv-
ity is lost, either allowing the user to continue to work offline or not allowing offline work to continue.
Configuring Offline Files in Group Policy
Group policy can manage access and configuration of offline files more efficiently than the methods mentioned previously. You can use Offline Files to manage the most common user data, including Application Data, My Documents, the Start Menu, and the Desktop. Offline Files policy objects are located in Computer Configuration\Administrative Templates\Network\ Offline Files, and in User Configuration\Administrative Templates\Network\Offline Files. When you use Group Policy to manage user data via Offline Files, be aware that precedence and dependencies are varied. For example: If you enable Prohibit User Configuration Of Offline Files in User Configuration, but enable it in Computer Configuration, offline files will be enabled, because the Computer Configuration setting has precedence over the User Configuration setting.
Part 7: Managing Active Directory and Security
Managing Users, Groups, and Computers
Managing File Synchronization
When you are managing files in a network using folder redirection or offline files, you need to make sure that the files on the network share remain synchronized with the files on the user s system. This allows you to ensure availability and that the latest version of the user s data is stored and available. Full synchronization provides the latest version, whereas Quick synchronization provides a complete version of the user data but not necessarily the most current version. By configuring the synchronization in Group Policy, you can ensure a full synchronization for either a logging on or logging off scenario. There are three times for configuring Offline Files caching on a workstation:
Logging on or off by the user Scheduled times During specific intervals of idleness on the computer
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