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There are a number of advanced e-mail configuration and management tasks available through the Server Management console. Click Advanced Management in the console tree, and then click Exchange Server in the details pane to open the Exchange Server console, which is shown in Figure 14-14.
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Exchange Server Advanced Management.
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If your e-mail is configured to use TURN After Authentication, to collect your e-mail, you must supply an account name and password to connect to the ISP s e-mail server. When you initially configure your e-mail using the Configure E-Mail and Internet Connection Wizard, you supply this information, but if the data changes at any point in the future, you ll need to change the account information used by Exchange to connect and collect e-mail. To change this information, complete the following steps: 1. Select your Exchange server in the Advanced Management section of the Server Management console, as shown in Figure 14-14. 2. Click Change E-Mail Password in the details pane to open the Change E-Mail Password dialog box (Figure 14-15). 3. Edit the user name if necessary, and type the new password provided by your ISP. Retype the password and select or clear the Use Secure Sockets Layer (SSL) check box as required by your ISP. 4. Click OK to make the change, and click OK again to acknowledge the password was changed.
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Performing Advanced Tasks
Changing the e-mail password for an Exchange server that uses TURN After Authentication.
E-mail is normally delivered according to the schedule you established when you initially configured your Exchange server using the Configure E-Mail and Internet Connection Wizard. If your e-mail is delivered directly, without your ISP holding it for you, there s no need to synchronize e-mail. If your ISP holds your mail until you request it either using ETRN or TURN After Authentication, your e-mail is delivered only as often as you scheduled it initially. You can initiate an asynchronous connection, however, at any time by clicking Synchronize E-Mail in Exchange Server Advanced Management, as shown in Figure 14-14. When you click Synchronize E-Mail, you get an informational message. Click OK. Exchange Server connects to your ISP and downloads any pending messages while uploading any outgoing messages in your outgoing e-mail queue.
Managing E-Mail Distribution Lists
Windows Small Business Server uses distribution groups to manage how e-mail is delivered to various groups of users in your organization. These distribution groups are different from the security groups used to control access to specific features or directories, though there is often significant overlap, obviously. When you initially run the Configure E-Mail and Internet Connection Wizard, a distribution group is created that includes all users. The name of this group is based on your organization s name (Example.com in our organization). Whenever a new user is created using one of the user templates, the user is automatically added to this distribution group. If you create a new user and do not use one of the default templates, make sure you include the user in this distribution group.
Using Exchange Server
Creating a New Distribution Group (List) Distribution groups, or distribution lists, as they are more commonly called when talking about e-mail, are a convenient mechanism for ensuring that e-mail gets consistently routed to the appropriate individuals without each user having to maintain his or her own individual list. You might have one list that goes to Finance, for example, that your sales people use to send in their expense reports. Rather than sending e-mail to a specific individual who might be on vacation or no longer with the company the user sends the e-mail to the list. The list ensures the e-mail gets routed as necessary, even when a key person is absent.
To create a new distribution list, complete the following steps: 1. Select your Exchange server in the Advanced Management section of the Server Management console. 2. Click Add A Distribution Group to open the Add Distribution Group Wizard. 3. Click Next to open the Distribution Group Information page, shown in Figure 14-16.