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Desktop Management
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For more information about setting printer priorities, see Windows XP Professional Help and Support Center. Caution
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If a user is a member of two groups and one group is denied access to the printer, the Deny setting overrides the Allow setting. It is recommended that you remove the Everyone group from the printer instead of denying access to the Everyone group.
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Users can install printers based on their group membership, which ensures that the users have the correct level of priority access to printers.
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Print Job Priority
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A user with administrative permissions can set the print job priority for a document. However, users who submit print jobs have administrative permissions for those jobs and can change the jobs priority in a print queue. In a print queue, multiple jobs sent to the same virtual printer are affected by job priority. The printer prints the job with highest print job priority first, and then prints jobs in the order of submission. You can set job priority in a printer s property sheet by using the Priority field on the Advanced tab. Consider the set of jobs in the print queue shown in Table 11-2.
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Table 11-2 Job 1 2 3 4 5
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Sample Jobs in a Print Queue
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Status Printing Spooled Spooled Spooled Spooled Priority 1 10 1 10 99
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Assuming that no other jobs are submitted and no administrator changes a job priority, the printer prints these jobs in the order shown in Table 11-3.
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Table 11-3 Order Job 1 Job 5 Job 2 Job 4 Job 3
Printing Priority for Jobs in Table 11-2
Explanation Printing Highest priority First in queue of priority-10 jobs Highest priority of jobs remaining Only job remaining; lowest priority
11:
Enabling Printing and Faxing
To set job priority on an existing print job 1. Open the print queue. 2. Double-click to select a print job. 3. On the General tab, move the Priority slider to set the print job priority.
Spooler Settings
Users with administrative permissions can configure print spooling by using the Advanced tab on the Printer Properties page. A print job can be sent to the spooler or directly to the printer. Jobs sent to the spooler can be configured to start printing as soon as possible or after the final page in the job is sent to the spooler. When you send a print job to a spooler, your computer does not have to render the print job, so the resources of your computer remain available. However, if the print server with the spooler is unavailable, sending the print job to the spooler fails. You might have to wait for other jobs to finish spooling before your job is processed. If the spooler is configured to print each page as it is rendered, printing delays might occur between pages. If each spooler has many users, it is faster to have the entire job spooled before printing. If each spooler has few users, it is faster to print each page as it spools. Note Spooling occurs on the print server for print jobs sent over the network and on the local computer when the printer is directly connected.
Creating and Sending Print Jobs
Windows XP Professional supports the following ways to create and send a print job to the printer:
Drag a file to a printer icon in the Printer folder. The file then prints on that printer. Create a shortcut to a printer, and then add it to the Send To menu. Right-click a file, point to Send To, and click the name of the printer you want to use. Open a file in the program you used to create the file. Click File, and then click Print. Right-click a file, and then click Print. The default printer prints the file and then closes the application.
Part II:
Desktop Management
Modifications to the Print Dialog Box
The Windows XP Professional Print dialog box includes several modifications to previous versions of Windows. The Print dialog box includes improvements that allow you to:
Use the Find Printer button to browse for printers that are not installed on your computer but are available on the network. After you find a printer, you can use Point and Print to establish a connection with the printer and install the required drivers. Use the Preferences button to change the Layout or Paper/Quality settings.
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