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In a home or small office network, a sense of trust is usually established among users, and for this reason, Simple File Sharing gives you an easy way to make shares available to network users. However, what about users that log on to the same computer By default, when a new user account is created in Windows XP, the account is set up with a profile and a series of folders. The user has full control of these folders. But users with an administrator account (or the operating system s built-in System account) also have full control of these folders. In fact, there might be several users accessing your local computer who have administrator accounts, and if you are working with sensitive data that you don t want others to see, you can choose to make any or all of your user profile folders private. If you are using NTFS, when you make a folder private, the Administrators group and the
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built-in System account are removed from the resource s access control list (ACL), leaving only the user in control of the folder and able to view and alter its contents. ACLs are discussed in more detail in Configuring NTFS Permissions, page 433. To make one of your user profile folders private, right-click the folder, and then choose Sharing And Security. On the Sharing tab, shown in Figure 14-16, select Make This Folder Private. Once you make a folder private, all its subfolders are made private as well.
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Figure 14-16. Selecting Make This Folder Private removes the Administrators group and the built-in System account from the ACL of the folder and its subfolders.
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note If your Sharing tab is different from the one shown in Figure 14-16 and you also see a
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Security tab, Simple File Sharing is turned off on your Microsoft Windows XP Professional computer. If you want to turn it on and you re not a member of a Windows domain, you can open Folder Options in Control Panel and select the View tab. In the Advanced Settings list, select Use Simple File Sharing (Recommended). In Windows XP Home Edition, Simple File Sharing is always in effect and cannot be disabled.
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If the Make This Folder Private check box is already selected but the option appears dimmed, the folder is a subfolder of another folder that has been made private. To change this subfolder from being private, you either have to remove the private setting from the parent folder (you might have to navigate up several levels to find the top level at which the folders were shared), or you have to drag the folder to the Shared Documents folder. If the Make This Folder Private option appears dimmed but is not selected, it means you can t make the folder private. The folder might not be in your user profile, it might belong to another user or one of the All Users (shared) folders, or it might not be a user profile folder at all. Only NTFS drives are able to use the security features of Simple File Sharing to restrict how local users access files, and Simple File Sharing only makes your own user folders private.
14: Understanding Resource Sharing and NTFS Security
caution
As discussed in 13, Selecting a File System, FAT drives do not maintain any security-related data about files; thus, although shares can prevent remote users from accessing files on your computer, any user who is logged on to your system locally can access any file on a FAT partition. To prevent this, format or convert your drives to NTFS.
Using the Shared Documents Folder
Windows XP maintains a Shared Documents folder (and subfolders) that is available to anyone who has an account on the computer. Users that have administrative privileges have full control over the Shared Documents folder and its subfolders (which include Shared Music and Shared Pictures). Users with Limited accounts (as well as remote users who use the Guest account when Simple File Sharing is enabled) can browse the folders and read the data, but they cannot create new folders or files, and they cannot move or copy existing files and folders to this location. The purpose of the Shared Documents folder is to provide a way for administrators to make common documents and files available to all users on the computer. The Shared Documents folder is a subfolder of the All Users folder located in the Documents And Settings folder. You can also find the Shared Documents folder listed in My Computer.
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