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unstructured content with the connectors we discussed in 4 If you have already installed a stand-alone wiki application, and it is not cost effective to do a strategic integration, then you should manage it with the federation tools discussed in 5
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One of the primary goals behind Web content management is to make it easier for non-technical people to add and edit Web content A blog, short for web log, is a great example of a Web site that is extremely easy to update and maintain A blog is a simplified version of a Web page, designed to empower users to make rapid commentary of ideas or descriptions of events as they occur They frequently support images, video, audio (sometimes called a Podcast), as well as multiple ways to submit content: via e-mail, text message, or simplified Web forms The primary value of blogs is their simplicity: it takes very little effort to create and post a new article This encourages people to update their sites more often, even if their prose is less than perfect It also takes very little effort to create an entirely new blog site Thus, when you begin a new project, you can quickly create a new blog for it and enable lightweight project management Most blogs support comments threads, so your audience can make suggestions or add relevant tips The proper use of blogs in the enterprise requires a blend of structured and unstructured content For example, assume you are managing a very large project You will no doubt be using tools that help you schedule time and resources Your managers will need to use strict progress reports to monitor milestones and resource usage Unfortunately, non-managers strongly dislike creating formal progress reports, especially when a project is behind schedule They force your employees to shift gears, and direct their focus away from solving the problem, towards trying to communicate what the problem is This context-shift reduces productivity more than most managers realize If you simplify the problem down to a blog, it will be easier for your employees to do a quick brain dump and move on with solving the problem Perhaps an employee discovered a trick on his project that might be useful on two current projects If he mentions this in a daily progress report, it will go into the reporting system, probably never to be seen by his peers again Perhaps instead he should just place it on his blog, which is more likely to be
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read by his peers Then his audience could tag it and comment on it, enabling even more people to find the diamonds in the rough However, now the problem is over-simplified A blog is too loosely structured Even with extensive use of tags, you are missing information on milestones, deliverables, and the time it takes to complete a project In practice, you will always need both: rigid, structured tools that enable the manager, plus flexible tools that encourage your resources to become engaged in the process, but not overburdened by the process Oracle ECM can support blogs in the same way that it supports wikis: either by building blog support into the strategic repository itself, or by supporting middleware tools that host blogs Also similar to wikis, you may see multiple parallels between Oracle Site Studio and blogs In fact, a blog like the one shown in Figure 8-2 is a highly simplified version of what Oracle Site Studio has done for years: easy contribution, navigation, contribution from multiple channels, video, audio, and archives As mentioned earlier, blog support is already built-in to Oracle UCM in the Content Server Blogs and Wikis Components However, you could also implement blogs using Open WCM, or middleware Same as with wikis, if you use Oracle Open WCM or Oracle Ensemble, you could embed your blog in any Web application in your enterprise This means that for the example above, you could embed your project blog in the Web interface of the project management application, as well as embedding it on an employee portal That way, your managers could easily create a dashboard to view the metrics and the war stories in the same interface, while other employees would see it in whatever context they are familiar Some would argue that syndication can also solve this problem, which is covered in later sections In other words, publish the content of the blog to multiple locations, and expose it to a wider audience However, this breaks one of the primary rules of a blog: it is supposed to be a conversation between a speaker and the audience If you publish the content of the blog to four places, then the conversation is split into four different places as well This means that people may be wasting energy raising and discussing objections in one place, even though the problem was already resolved in a different conversation Instead, by using Open WCM or Oracle Ensemble, you can embed the blog as well as its comments anywhere in your enterprise The conversation looks exactly the same, no matter which interface you used to view the blog
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