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by searching based on keywords, or perhaps by following links from another page Once the user finds content that they consider useful, they can submit a form to recommend keywords that are relevant to this item This is called tagging The folksonomy application stores a list of all the items you tag in an online list of bookmarks, so you can easily find your items of interest based on the keywords you think are important If the user chooses to make these bookmarks public, they are usually listed on publicly accessible pages for all to see Sometimes these tags are words used inside the document, and therefore they act as user-verified keywords that are relevant to the document For example, a document about recent sales wins might be tagged with the words sales, revenue, or even the names of new clients Other times, the folksonomy tags are never used in the document itself, but instead reflect what the audience feels about the item In this case, your recent sales wins might be tagged with terms like surprising, important, or financial Some may say that using both the tags financial and revenue would be redundant; thus your administrators should pick one and train all taggers to use it exclusively However, this would be missing the point of a folksonomy: people search for information in different ways One group might search with the term financial, the other might use revenue It is not important which term is correct; rather it s about helping people quickly find what they need Only after this will they be receptive to changing their terminology Advanced usage includes tags that represent actions that this user wants to take on the item, like to read, to buy, or to do One technique that is gaining popularity is tagging items with the names of people or groups that may be interested in this item For example, if you think Bob might be interested in an item, you can tag it with the keyword @bob If you think the New York sales team might want to read it, you can tag it with a group name like @ny-sales The @ symbol is a Web 20 convention for saying that a tag or a message is intended for a specific person or group, and can be very useful for instant messaging, microblogging, and folksonomies As you can see, the data in a folksonomy system is incredibly useful when it comes to helping people find content they previously tagged, and in helping new users find items of interest Folksonomy can be incredibly helpful for making recommendations to users running an enterprise search It is also useful to help validate that your navigation and taxonomy structure is satisfying the needs of your users
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Besides finding content, a folksonomy can tell you a great deal about your audience When somebody bookmarks a page and tags it with important, that tells you multiple things at the same time:
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Who tagged this resource In other words, what do we currently know about this person Their department Their position Are they a customer, prospect, or partner What tags did they use to describe this resource In other words, how should we categorize this content in the future, so similar people can find it What keyword does this user tag content with most often In other words, in the past what kinds of content were most important to this user What tags have they used in the past week In other words, what content is important to this user right now
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As you can see, a proper folksonomy system can store a great deal of information about what your users find interesting, what they think is important, and at what time The historical collection of metadata tags say more about a user than a typical user survey Also, since this information is gathered passively, it is constantly up to date, and is gathered for all users instead of only those that submit audience surveys This collection of metadata tags is sometimes called a tag cloud This is a visual representation of all the tags used to describe the item, based on how often the tag was used These can be used on a per-item basis, or you can analyze the tag cloud for an entire Web site Tag clouds are useful to see what kinds of content a blog or an intranet site typically contains For example, in Figure 8-6, more people tagged content on this site with the word Oracle than the word mobile, so the word Oracle is in larger font A tag cloud for a content item shows what tags were used to describe that one item In addition, a tag cloud for a person could say one of two things It either displays the tags that this user uses most frequently, or in some cases it may represent what keywords other people have tagged this user with From an ECM perspective, adding metadata tags to URLs is a natural extension of adding metadata to content items Therefore, by extending UCM to become your folksonomy engine, you can take advantage of the robust metadata management capabilities that UCM offers Another possibility
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