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As discussed above, not all connections are equal Some connections are very one-way and are less strong than others You should also be mindful of the fact that your users are busier than ever, and probably do not want to spend a great deal of time setting up a network of friends Therefore, you should do your best to set up a decent social map of who is connected to whom before you unleash social software on your employees You should try to guess who is connected to whom, if they are friends or merely coworkers, and how strong the connection is This may sound like a daunting task, but you have an excellent tool at your disposal that can help you get started: your e-mail archives It will not be perfect, but it will help answer the following questions:
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Who do you send e-mails to These are the people you claim to be connected to Does this person reply to your e-mails If so, the connection is mutual
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How often do you e-mail A one-time e-mail is probably not a connection, but a weekly e-mail might be a strong connection How long does it take them to reply to you A faster reply usually means your communications get priority to them, and they feel a stronger connection to you How long do you take to reply to them Again, a faster reply from you means that their communications get priority from you, meaning you feel a strong connection as well Does one person usually do all of the initiation of new e-mails If so, then this might be a lopsided friendship, or it might just mean that one person has more free time What are the topics of conversation If it s only work, then you probably don t have a strong connection If you also discuss gossip, news, sports, or trivia, then you probably have a stronger connection What is the flow of e-mail from one department to another If it s peer-to-peer, then these departments are comfortable sharing information If it always goes through the chain of command, then these departments are socially isolated Who do you e-mail outside the company If an employee in the marketing department e-mailed a friend who works at the company Ravenna, and your sales person is trying to connect with somebody at Ravenna, then these two employees should probably connect
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Unfortunately, many employers have a policy against using company e-mail for personal communications Ironically, this policy could hurt the employer in the long run, because analyzing the violations of that policy are frequently the best way to determine who is well connected in your company! Is it possible to efficiently data mine your e-mail archives Unfortunately, e-mail archives are on backup tapes that are difficult to analyze However, if you use the Universal Online Archive for your e-mail archive system, then you will have an always on archive of your e-mail in your database This means you can use business intelligence or custom analytics to determine who is connected to whom, and how strongly
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You can also analyze this list of connections for influencers and bottlenecks Specifically, an influencer would be somebody who has strong connections to many people in multiple departments, and doesn t follow the chain of command to communicate with them In contrast, a bottleneck would be somebody in management who insists that e-mail follows the chain of command, and is in charge of a team that has few connections outside their department Influencers are not necessarily good, and bottlenecks are not necessarily bad, nevertheless this information is useful for determining problems with the flow of information It may also be a good idea to constantly keep your social network up to date with weekly analysis of your e-mail archives This will help your users keep their connections up to date by simply using the e-mail tools they are already familiar with
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