A Pragmatic ECM Architecture in C#

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A Pragmatic ECM Architecture
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How will you gather feedback on usability When people have a hard time finding content, what is your plan to help the evolution of the taxonomy and/or structure What is your path to success Did you architect your system so you could build off the success of one project, and expand it to other projects
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The Solution: A Pragmatic ECM Strategy
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Now that you know about the problem, and have read all the questions, what is the best way to begin a successful ECM initiative A true ECM strategy what we call a pragmatic ECM strategy requires a combination of systems and people in order to meet the needs of the end users, and is quite different from the knowledge management systems of the past To emphasize, there is no one single solution to the information management problem Nevertheless, there is no shortage of vendors who have promised the opposite The past is littered with knowledge management systems that forced users to do everything only one way within one monolithic repository Such enterprisey systems were impressive, but they rarely empowered end users The enterprise applications of the past seemed more interested in monitoring user behavior than in empowering employees to do their job more effectively They also were lacking in critical elements that made ECM easy to integrate into existing and future infrastructures Can we do better We have to According to some experts, content creation is occurring at a faster rate than Moore s Law In other words, the rate at which we create content is faster than the rate at which we are designing computers to process that content No one single system will be able to solve future content management problems: ECM needs to be able to evolve quickly Remember, a good ECM initiative is about empowerment; not control In the day and age of infoglut, your users are far too busy to radically change their behavior just because you want them to You need a combination of solutions that allows centralized control, but extends the reach of ECM beyond any one repository You also need a cross-departmental team to constantly ensure that the system suits the needs of all users As mentioned before, users and context are critical pieces of a successful ECM initiative; therefore, your plans should always include them
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Transforming Infoglut!
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The Drivers for ECM
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There is a major shift occurring in the business world that is making ECM too important to ignore First, because of recent economic downturns, businesses need to make their processes more efficient Second, recent severe natural and man-made disasters have forced people to become more serious about disaster preparedness and business continuity Third, recent corporate scandals and desires to protect personal healthcare information have both forced industries to focus more on proving regulatory compliance for digital information And finally, concerns about the environmental and energy consumptions are moving organizations towards more efficient longdistance communications that don t rely on travel or printed paper By managing content throughout its life cycle, ECM can help address a lot of these drivers By focusing on communication efficiency, it helps cut costs that arise from not finding information, or finding the wrong information By focusing on life cycle management and archives, it helps ensure business continuity By focusing on records management, it helps enforce document retention policies, and ensures regulatory compliance And finally, by focusing on effective long-distance collaboration, energy costs are significantly reduced Pamela Doyle, Director, Fujitsu Computer Products of America
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All together, the goal of pragmatic ECM is to empower your organization Give your knowledge workers the information they need to make the best decision Give your process workers simple tools that work quickly and efficiently to process information Make sure the systems are secure, and follow records management regulations so people feel safe using them as a single source of truth And finally, make them usable, so people enjoy working with them This is the power of in-context ECM By allowing your users to take advantage of ECM from the applications they use every day, they gain the advantages of content services without having to significantly alter their habits
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