Assessing Your Environment in C#

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Assessing Your Environment
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This information can usually be stored as metadata in your strategic repository; it s simply a bit more work and might require a custom application
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Portals and Application Servers
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After the initial rush of Web servers, most enterprises began to Web-enable their back-end applications with custom middleware This typically entailed a front end written in a JEE application server, a JEE portal server, a NET application server, or perhaps an alternative language such as PHP, Python, or Perl The good news is that middleware applications fit in very nicely with a strategic ECM repository Middleware s primary purpose is to connect with other applications, so you have many options for how you wish to do the integration In some simple cases, all your ECM system needs to do is push content out to the application servers, where it is reassembled and displayed You can also do a tighter integration that empowers the middleware to edit and update the content, comment on it, or process it through workflows The possibilities are only limited by the services that your ECM infrastructure provides, and how much time you wish to spend creating the middleware application Oracle has multiple tools to content-enable your middleware, which are discussed in 4 In some cases, your middleware applications may be currently integrated with a tactical content management system that cannot scale to the enterprise The solution here is to migrate the content out of the line-ofbusiness CMS and into the strategic system, followed by an integration between the middleware and the strategic repository
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Structured Data Repositories
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The realm of ECM is in managing unstructured content, but very often the worlds of structured and unstructured come together within applications As mentioned in the discussion of middleware in the previous section, these applications use the underlying storage mechanism of the structured data set to attempt to provide basic content management capabilities Unlike middleware, however, these enterprise applications have fewer integration options, and they usually require expertise in the system to do an integration
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Most enterprise applications, including ERP systems, include some type of attachments framework for associating content with structured information A CRM system, for example, will contain documents that have been submitted electronically or scanned paper documents from a customer that are accessible from within the system so that customer relations or support departments can access that information when necessary From an Oracle perspective alone there are attachment-style frameworks in Oracle E-business Suite, PeopleSoft, JD Edwards, Siebel, and others These applications will leverage Oracle ECM over time as the strategic content store, but for current customers these are sources of unstructured content within the enterprise Below are some examples of enterprise applications, and the unstructured content they typically contain:
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Business Process Management and Workflow Engines Scanned documents, contracts that require approval, Web content that needs reviews Customer Relationship Management (CRM) Help desk scripts, recent FAQs relevant to a product line, Web content for campaigns Enterprise Resource Planning (ERP) Scanned invoices, scanned purchase orders, annotations, and comments Sales Force Automation/Sales Forecasts Generated sales reports, successful marketing collateral, sales playbooks Human Resources Databases Photos of employees, scanned contracts, performance reviews Lead Generation Databases Notes about customers, scanned business cards, e-mails to/from/about prospects Product Information Management Systems Product documentation, marketing materials, content that needs to comply with industry regulations Project Management Systems Bug reports, feature requests, milestone reports
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In general, these enterprise applications are designed for a specific structured content purpose, and unstructured content is more of an afterthought Ideally, unstructured content should be migrated out of these
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3:
Assessing Your Environment
systems into a strategic ECM system, and then these applications should integrate cleanly with that infrastructure These enterprise applications should connect to the strategic repository to find, download, and modify content However, some of these applications predate application servers, and lack support for several standards that make integrations easy Most of them can be customized, but it might not always be cost effective to do a tight integration with a strategic repository Also, each application has different needs Some systems may be fine just accessing content items by a unique identifier, or by running a metadata query Others may wish to process content through workflows, or enhance content with annotation, comments, or tags Therefore, you need to assess these on a case-by-case basis Some of them contain vital strategic content, which needs to be managed properly, so the integration expense is worthwhile Others are departmental and contain tactical information of little use to the greater enterprise, in which case, a combination of tactical ECM tools may yield the best value Either way, a pragmatic ECM strategy needs to help bring structured and unstructured content applications together This gives you consistency across the enterprise, for following security policies and industry regulation, and for enabling the single source of truth
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