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Transactional Content Management
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Oracle Document Capture and Imaging and Process Management (IPM) are key elements in our enterprise infrastructure IPM serves as the foundation for our transactional information repository along with with Capture, to create a seamless engine that transforms a myriad of content into valuable information for our line-of-business applications IPM s workflow and integration tools enable data extraction, verification, and image availability from within any business application From our ERP system, permit system, police records, or GIS, documents access is securely delivered using a variety of flexible services This yielded fast, accurate information access, which helped us improve customer service and lower our costs Jim McKenney
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Strategic ECM Infrastructure and Middleware
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content in context is critical to success and often drives the value of a content management system
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Image Management
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IPM provides a set of capabilities for the management of large volumes of images While large active content solutions may contain millions of content items, large transactional systems contain billions of items For this reason, IPM utilizes a set of image management capabilities that allow both highvolume ingestion of documents and storage management across multiple storage mediums including network attached storage, database, optical systems, and archiving solutions
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Content Processing
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Through the integration with Oracle Document Capture and the included workflow and business process management (BPM) tools, IPM enables organizations to quickly image-enable enterprise applications with an advanced set of content processing capabilities Work load-balancing and parallel processing allow worklists and queues to be established and managed across a group of process workers to optimize workforce efficiency An included viewer provides quick access to images directly from the enterprise applications and the ability to mark up, or annotate, documents as part of approval processes Annotations allow multiple users to collaborate on an image as part of either an ingestion or output process within the context of the appropriate application IPM also includes eForms to help organizations move from paper-based processes to electronic forms processing
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Fusion Middleware and Fusion Applications
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Oracle IPM has integrations with enterprise applications that go back over a decade The product was originally created by Optika and was called Acorde Optika was purchased by Stellent several years ago, and then Stellent was later purchased by Oracle The combination of the Optika/Stellent product and the Oracle technology has really accelerated the solution As of the planned 11g release, IPM will make extensive use of the Oracle Fusion Middleware technologies, including a tight integration with Oracle BPEL Process Manager and Oracle Enterprise Manager The BPEL Process Manager is discussed later in this chapter, as it is an important part of your strategic ECM infrastructure As of 11g, IPM will provide the option to use either Oracle Universal Content Management, or Oracle Universal Online
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Archive as the content repository for your transactional content management system The use of Fusion Middleware within IPM allows enterprise applications to integrate via Oracle s Application Integration Architecture (AIA) and will be a cornerstone for how Oracle s next generation of applications, called Fusion Applications, will leverage the ingestion and processing of unstructured information
Historical Content Management
Whether you re dealing mainly with active content, or with transactional content, after a certain period of time you won t be accessing your content often Transactional content is useful only for as long as it takes to complete the process, after which it is primarily needed for auditors Active content can be archived out once a newer revision is available, or once the content item is considered outdated In either case, moving the content to less expensive storage devices can yield significant cost savings While a unified content management system provides depth of capabilities in a single application/repository model, and content processing systems provide tools for process workers to efficiently content-enable workflows, content archiving provides infrastructure and services for historical content across multiple applications and systems Archiving presents distinct challenges from an ECM platform in that archiving is focused on the long-term storage and management at an infrastructure layer of information that often naturally resides elsewhere For example, e-mail archiving provides for the categorization and long-term storage of e-mail that typically resides on an e-mail server, such as Microsoft Exchange or Lotus Notes The purpose of archiving is not necessarily to provide additional functionality to e-mails or to the e-mail server, but rather to offload the infrastructure requirements into a centrally managed, highly available, back office environment Why have one system for archiving, and a different system for active management Archiving solutions need to be optimized for high volumes of infrequently accessed content Active repositories need to be optimized for frequently accessed content, usually in smaller quantities These are different problems Place frequently used content in an active repository; place large volumes of rarely used content in the historical repository This is highly advantageous from the end user s perspective The archives are only useful for auditors or for historical research However, users insist that their active content system be free of clutter, so they can more easily
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