Oracle Records Management in C#.NET

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Oracle Records Management
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The landscape of records management, legal, and IT was severely altered with the recent amendments to the Federal Rules of Civil Procedure (FRCP) The newly amended rules change how discovery of electronically stored information (ESI) is performed and because of those changes, records management must become a strategic partner with legal, IT, and business However, it isn t just about risk; it s about improving productivity, eliminating lost information, and managing information through its life cycle The changes to the FRCP have caused organizations to shift their traditional thinking of records and information management to retention management This dynamic change is critical in order to manage ESI content, as recommended by the amended FRCP Additionally, many organizations are streamlining and simplifying their retention programs in order to accommodate the huge masses of content that are being developed and stored across the enterprise We currently use Oracle s UCM application (Fixed RM) for our records centers and active offices that create a great deal of hardcopy records In both instances, we utilize barcode technology to streamline processing and workflow The success of our program in and out of court is attributed to our people, but the work horse behind the success is the Oracle UCM application The Simplot Company realizes the value of managing its electronic records and is evolving its traditional records program to do just that The ability to create content has outstripped our ability to manage it Oracle understands the value of records management and the need to manage all content across the enterprise Oracle s suite of applications gives you the ability to gain control of your organization s informational assets David McDermott, CRM Records Manager JR Simplot Company
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The federated approach to records management yields several advantages that other systems cannot offer These include
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You can set your records and retention policy in one central location, and have all other repositories (file systems, e-mail archives, content management systems) follow that policy You can use adapters to search across your entire enterprise from the URM server to find relevant records After you find content with an enterprise search, you can apply a legal hold or a freeze on it to prevent its deletion, no matter where it resides You can enforce an enterprise-wide retention policy from one interface
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This federated approach is superior to other models, because it allows incontext records management Instead of forcing people to move all important documents into one single repository, Oracle URM allows you to use the application you re comfortable with to access your information
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Finding content across the enterprise is a very different problem than finding content on the Internet The primary difference is that Web content is mainly Web pages and images, which are tied together with hyperlinks Many search engines use these links and keywords around these links to determine what a document is about, and the number of links to a document determines its relevance This is fine for Internet research, because on the Web most people are looking for information in general, and not necessarily a specific piece of content In addition, most public-facing Web sites have resources dedicated to helping search engines and new users find and navigate their site They spend lots of money on search engine optimization, information architects, corporate communications, and public relations in order to boost the page rank, and make the site more readable The enterprise is quite different Sometimes you search for information in general, however, most of the time you re looking for something specific Also, this specific item needs to be authoritative It cannot simply be a copy of an older revision it needs to be recent Finally, the content creators are
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