Bringing Structured and Unstructured Strategies Together in Visual C#

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Bringing Structured and Unstructured Strategies Together
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The Blur Between Structured and Unstructured Content
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The content management industry coined the term unstructured content to include any content item that contains useful business information, but for whatever reason, the content item lacks structure that would make the information easy to extract For example, you probably store a list of your customers in a nicely defined set of tables, columns, and rows in your database This is considered structured content In your database, every customer must have a customer ID, a customer name, a content person, a list of product orders, and the like However, an e-mail containing a bullet-point list of the top five highprofile customers would be unstructured content A generated HTML report displaying the list of customers would be unstructured content Even an Excel spreadsheet containing the entire database would be unstructured content As you can see, the term unstructured content is extremely misleading There is a tremendous amount of structure in all of the above examples of unstructured content Language is structured, bullet points are structured, HTML tables are structured, and Excel spreadsheets are definitely structured However, the key difference is how the content is created A structured repository is very strict about what information belongs in which field, and it carefully verifies and strongly enforces this structure In contrast, unstructured repositories will store any kind of free-form content, regardless of how it is structured, with little to no validation of the format To put it another way, structured repositories force contributors to all use the same structure Unstructured repositories allow contributors to use whatever structure suits them strict or loose, consistent or inconsistent Unstructured content enables the user to capture, organize, and present information that best suits the author s needs and the audience s needs A structured system, on the other hand, requires a user to enter information that best suits the application s needs Ideally, your database application also serves the needs of your contributors and your audience, however, needs change so frequently it is difficult to close all gaps Naturally, there are benefits to each kind of approach Strongly enforced structures can ensure your data integrity, but they are limited in the number of things they can store Also, highly structured information systems go against human nature: people prefer simple, usable systems, to do their jobs,
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Transforming Infoglut!
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because it is the path of least resistance Unstructured systems can store anything, but if there is no consistency, it will be difficult to find and extract useful information from them As a result, the distinction between these kinds of applications is blurred Structured repositories allow you to store some unstructured information like scanned images or freely formatted comments in the database Unstructured repositories extract what limited structure they can from the free-form content, and encourage people to add further structure with metadata, such as author, title, department, or project For another example, it s a common practice to lock away vital information in an enterprise application, with strict access policies and rigid processes for changing data This is in order to protect the accuracy of the information, as well as its security However, what if that same information was circulated in a Microsoft Word document Since that s the data people can access more easily, they will assume it s accurate because they can t access the enterprise application to verify And what happens if somebody e-mails that report to the wrong person Suddenly you have a security breach, even though your enterprise application is still running strong In order to completely manage your content, you need to understand why people resort to unstructured content solutions instead of structured ones, and try to merge your strategies
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