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The Cover Letter
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Melissa Spellman 11 South Ferry Way Springfield, MI 91120 515-645-2727 spellmanm@excitecom
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October 17, 2001
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Matt DeWitt Vice President of Technology eBusiness International 2121 Broadway St Louis, MI 91343 Dear Mr DeWitt: I am not sure if you will remember, but we met when your department was attending IT training in Springfield this summer I assisted you and your employees with their workstation setups and MCSE lab sessions at the Technology Institute I was very impressed with you and your team, and have a small request I have been with my company for some time, and I am interested in leaving to further my career in the networking field You seemed to know a lot about the industry as well as who s who in St Louis, and I would like to ask your advice about corporations there I am planning on moving to the area soon and would appreciate any insight you could provide I will call you next Thursday to try to set up a couple of minutes to talk Don t worry, I only want some advice, and if you have the time I would love to take you to lunch I am enclosing my r sum to remind you of some of my qualifications Thank you in advance for your time and assistance! Sincerely,
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Melissa Spellman Enclosure: R sum
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Figure 5-3 Sample of a networking cover letter
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PART I
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Creating a Winning IT R sum
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Thank You Letters
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You may not necessarily sway an employer s decision with a thank you letter, but there are no disadvantages to sending one pre- or postinterview
Before the Interview
You can send a note or an e-mail to thank the interviewer for the appointment, confirm the time and place, and add a selling point to increase the interviewer s anticipation of your meeting
After the Interview
Send a thank you letter or an e-mail to immediately remind the interviewer of you, make another good impression, add information not covered in the interview, and provide another reason for the interviewer to contact you Although your thank you letter is more casual than an initial cover letter, do not forget about professionalism Type and proofread it, just as you would other correspondence to potential employers
Others Who Deserve a Thank You
If someone gives you a recommendation or refers you to a job opening, send that person a thank you letter (see Figure 5-4) Keep them in your good graces, as you may need their help again later
Recommendation Letter
After meeting with the hiring manager, you may receive a request for letters of recommendation While it is best to get letters of recommendation when you are directly involved with your references, don t panic if you do not have any when you are asked Contact your references and, if they are willing to praise you, offer to write a draft letter Say you know they are busy, you would like to save them some time, and they can fine-tune the letter When you do get a recommendation letter, keep an electronic copy and a paper copy to ensure you have them for future reference
Sample IT Cover Letters
Figures 5-5 through 5-9 are sample cover letters for several different IT positions and experience levels The following numbered list of points corresponds to the numbers in Figure 5-5, indicating the highlights of the cover letter Todd researched the company and mentioned that in the first paragraph This shows his interest in the organization, not just in the position Todd then stated how he could help the company Todd used headings to point out important qualifications from the job description He did this because he is not experienced and he wants to draw attention away from that and toward his abilities
5
The Cover Letter
Rebecca Fellows 13 Cherry Court Freehold, NJ 71180 (213) 452-9900 rfellows32@hotmailcom
July 3, 2002
Nicole German IT Manager World Perks Inc 52 Gallow Way, Suite 502 Aberdeen, SD 52009 Dear Ms German:
Re: Desktop Support Technician position
Thank you for taking the time to speak with me yesterday about the exciting Desktop Support Technician opportunity with World Perks Inc As I mentioned, I am extremely interested in working for an organization of this caliber (Insert a paragraph summarizing any strong points that were not discussed in the interview If everything was covered, summarize the top qualifications of theirs that you meet) Thank you for your concise explanation of your needs I know that my experience and knowledge of desktop applications and your networking system will be a great benefit to your organization I look forward to hearing from you soon to continue our discussion Sincerely,
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