PREPARATION AND ADMINISTRATION: ONE MONTH BEFORE THE PRESENTATION in C#

Scanner PDF 417 in C# PREPARATION AND ADMINISTRATION: ONE MONTH BEFORE THE PRESENTATION

disposal Use company social networking groups or your department s electronic newsletter Concentrate on emphasizing not the information that you will present, but why attending the event will add value to people s personal and professional lives Make sure that all vehicles drive personnel to the registration form There are ways to make even this aspect of your presentation seem creative For instance, you can make the invitation look like a ticket Avoid being too cutesy and including extraneous information, but otherwise have fun with it! WORK WITH OTHER DEPARTMENTS Contact the group that is responsible for providing you with a list of attendees Make sure you have complete information, such as each person s name, title, af liation, e-mail address, and phone number If you cannot get the information at this time, arrange to receive such a list and identify when you will receive updates closer to your presentation Another area where you may need to interact with a department that we have not mentioned is payment processing if you are charging people to attend your presentation As of this date, few virtual presentation products have payment processing capabilities Consider using services such as Eventbrite Give some thought to how you will handle requests for refunds Communicating with Attendees SEND ATTENDEES A CONFIRMATION E-MAIL This note should identify the hardware (eg, headsets) and software (eg, the newest version of Adobe Acrobat) that people may need during the presentation and the level of computer pro ciency required Ask the attendees to download the necessary software and test the application before the day of your virtual presentation You may wish to remind them of this the day before the presentation Now that we ve taken a look at what you need to do for your virtual presentation way in advance of the deadline, let s see what kind of actions you can take one week beforehand

t is just a week before your virtual presentation, and you want to make sure that everything goes just right Here are some items that you want to make sure you have on your checklist

Keeping your future attendees aware of the event will help to build excitement for it If applicable, remind participants why the presentation is valuable to them personally, not just to their organization Ideally, you want the attendees to feel as though they get to participate in your virtual presentation, rather than that they have to do so Playing up what they

stand to bene t from it personally only increases your chance of this outcome Be sure that your requests highlight what would be of value to them, not to you To further hammer home this point, you might also ask attendees to note what they would like to cover, challenges they are experiencing, or their speci c business goals This announcement should be more detailed than the con rmation It should further identify the value of the presentation and include instructions for preparing for and participating in the event Include helpdesk information for technical problems that may occur before or during the virtual presentation Warn participants not to plan to call from a cell phone Often the reception is poor, and everyone gets to hear the static Finally, recommend that audience members participate in the presentation using a headset or a quiet room, so that they can concentrate and not disturb others Figure 121 is a sample of such a reminder

If you have conducted the virtual presentation before, take some time to re ne the presentation based upon your prior experiences and to

personalize the presentation to the attendees Include their company logo in your presentation and handouts Use terms that are part of their industry jargon Incorporate the names of their products Pepper your presentations with examples from their type of service