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90 Windows Server 2003 Pocket Administrator
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PS-04: Printer Sharing
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Printer sharing is the main focus of print server management Whenever you share printers in Windows Server 2003, you initiate a process that will eventually publish the printer in Active Directory Users will be able to search the directory for printers based on name, properties, and printer type Make sure you enter as much detail as possible when preparing a printer for shared use To share a printer: 1 Right-click on the printer you want to share and select Sharing 2 Click Share this printer, assign a standard Share name to the printer and make sure that the List in the directory box is checked 3 If you need to support client systems other than Windows 2000, XP, or 2003, then click Additional Drivers 4 In the Additional Drivers dialog box, check the other Windows systems you need to support, then click OK WS03 will ask you to provide the location of the additional drivers Identify this location and click OK Click OK once again to close the Additional Drivers dialog box 5 Move to the Advanced tab and set spooling properties Select Start printing after last page is spooled and Print spooled documents first Other settings can remain at the default setting 6 Move to the Configuration tab and ensure the device is properly configured Then move to Device Settings and apply default printer settings such as duplex printing, stapling, and paper type in each paper tray 7 If you need to modify the security settings on the printer share, use Procedure PS-01 Click OK to close the printer Properties dialog box when done
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Administering File and Print Servers
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PS-05: Print Spooler Drive Management
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Large print servers need to spool a lot of print jobs This means a lot of disk activity The best way to provide fast and reliable printing is to dedicate a disk drive (or partition) 2 to print spooling This means that you need to prepare a special drive and assign the spooling to this drive:
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1 In Windows Explorer, open Printers and Faxes Select Server Properties from the File menu (or use the right mouse button anywhere in the right pane to select Server Properties from the context menu) 2 Move to the Advanced tab and type in the location for printer spooling For example, this could be E:\Spool\Printers if E: was your dedicated spooling drive Click OK when done Use Procedure FS-01 on a regular basis to make sure there is enough free space on the print spooler drive
PS-06: Printer Location Tracking Management
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Windows Server 2003 supports Printer Location Tracking This component is based on the Active Directory site topology designed for your network One of the key elements of the site topology is the subnet Each subnet includes a name and a description It can also include location information Location information is stored in hierarchical form in the subnet properties under the Location tab Each level is separated by a slash You can use up to 256 levels in a location name, though the entire location name cannot be more than 260 characters long Each part of the name can include up to 32 characters For example, a printer located in the northeast corner of the first floor of the headquarters building could be identified as HQ/First Floor/Northeast Corner
92 Windows Server 2003 Pocket Administrator
To enable Printer Location Tracking in your domain, you need the following elements: Subnets and subnet locations entered into Active Directory Sites and Services A printer location naming convention Location Tracking GPO enabled Location settings for all printers Location settings for all PCs and servers To turn Printer Location Tracking on, you must enable the Pre-populate printer search location text setting under Computer Configuration | Administrative Templates | Printers This setting enables the Browse button in the Location tab for printer and computer properties within the directory It also enables this button in the Search Printers tool Apply this setting in a Group Policy that covers every machine in your network Printer location settings are set through the General tab of the Property dialog box You can either type or click Browse to enter the location Be as specific as you can
TIP You have to perform the same operation on all computer objects in the directory Open the Property dialog box and use the Location tab to either type or click Browse to enter the location
Now, whenever users use the Search tool to locate a printer, printer location will automatically be entered in the location field enabling your user community to find printers near them without having to know your locationnaming strategy
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