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In Figure 182 you can also see another public folder called Internet Newsgroups, which was created in the default Public Folders tree during the installation of your first Exchange server This top-level folder can be used to replicate USENET newsgroups and can be accessed by NNTP clients such as Microsoft Outlook Express or Outlook Newsreader This topic is beyond the scope of this book
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Creating a Public Folder Using a MAPI Client
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Now let s use Outlook to create some public folders Log on to a client machine as user Jane Smith, a member of the marketing department and an ordinary user, not an administrator Start Outlook and make sure the Folder List is displayed (if not, then select View Folder List
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to display it) Right-click on All Public Folders under Public Folders in the Folder List and select New Folder This opens a Create New Folder dialog box Type Records as the name of the new public folder you will create, leave the Folder Contains listbox set to Mail Items to enable you to post messages to the folder, and select All Public Folders to make your new folder a top-level folder (Figure 183) Click OK to create the new folder and verify that it appears under All Public Folders in the Folder List in Outlook Let s create another public folder called 2000 beneath the Records folder we just created Right-click on Records in the Folder List and select New Folder to open the Create New Folder box again Enter 2000 as the name of the new folder and select Records as the top-level folder in which to create this new folder Click OK and verify in both Outlook on the client machine and in System Manager on Box14 that your new folders have been created We ll post test messages to them in a moment
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Figure 183 Creating a new toplevel public folder using a MAPI client like Outlook
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One last thing: while logged on to the client as Jane Smith, try creating a new public folder under the Accounts top-level folder created earlier by Administrator using System Manager You can t the option New Folder on the shortcut menu is unavailable (or it may generate an error message saying that you have insufficient rights to create the new fold-
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er) Because Administrator created the Accounts top-level folder, Administrator is the owner and has permission to create new subfolder within the folder Later in this chapter, we ll learn how to grant the permissions required to complete this task
NOTE
Once a user has created a new top-level public folder using Outlook, an administrator can use System Manager to further configure the folder s properties such as storage limits and replication settings By default, all users are allowed to create new top-level folders, a right you may want to restrict See 17 for more information
NOTE
Outlook cannot access the Inventory public-folder tree you created at the end of the previous walkthrough MAPI clients such as Outlook can access only the default Public Folders tree, called All Public Folders in Outlook Later in this chapter, we ll see how to configure Exchange so that the WebDAV-enabled Web browser Internet Explorer can be used to access alternate public-folder trees
Creating a Public Folder Using a Web Browser
Next we ll create a new public folder using a WebDAV-compliant browser such as Internet Explorer While still logged on as Jane Smith on the client machine, close Outlook and start Internet Explorer Once the browser is open, type in the following URL: http://box14/public This will connect to Box14 using Outlook Web Access (OWA) and display the default Public Folders tree Right-click on the Records top-level folder and select New Folder from the shortcut menu that appears Create a new public folder called 2001 under Records the process is remarkably similar to using the actual Outlook client in the previous walkthrough The finished result is shown in Figure 184 Here are some additional notes on accessing public folders using Internet Explorer:
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