Setting a Signature for an E-mail Message in Microsoft Office

Printer GS1 - 12 in Microsoft Office Setting a Signature for an E-mail Message

To give the reader essential information about the sender of the message (and perhaps about the sender s company as well), you can add a signature to it As you d expect, this works with both an outgoing message object and a draft window object

Normally, you ll want to create a signature manually to make sure it contains exactly the information you want and that (if you include formatting) it looks precisely right But you

Figure 16-2

can also create a signature via AppleScript by using a make new signature command and setting three properties:

name The name you want to give the signature content The text to use for the signature include in random false if you don t true if you want to include the signature in your random pool;

When you create a new signature like this, Entourage automatically sets the fourth property of the signature object, the read-only ID property, to the next unused integer in the signature-numbering sequence

To add a signature to a message, set the signature type property to other and then set the other signature choice to the signature you want to apply Here s an example of using these properties to add the signature named Business Signature (referred to as signature "Business Signature") to a message in a draft window:

set myDraft to make new draft window with properties {content:"New Documentation for HR Trials", signature type:other, other signature choice:signature "Business Signature"}

Normally, you ll want to give each message you send a specific signature preferably one suited to its recipient and contents or no signature at all But Entourage also lets you include a signature picked at random from the signatures you ve lumped into a random pool This can be amusing for personal mail or occasionally useful for business purposes (for example, adding a random marketing signature) To add a random signature via AppleScript, set the signature type to random To control whether a signature goes swimming in the random pool, set the include in random property of the appropriate signature object to true (to include it) or false (to exclude it) When you re working interactively, select or clear the Random check box opposite the signature in the Signatures window

You can attach a file to either a draft message or to an outgoing message that your script sends without displaying it To attach a file, set the attachments property of the draft window object or the outgoing message object to refer to the file you want to attach

For example, the following statement attaches the file named HR Infopdf from the Server:Information folder to the draft message referred to by the variable myMessage:

set myMessage to make new draft window with properties {recipient:myRecipients, subject:"New Documentation for HR Trials", content: "Here is the new documentation for the HR trials next week", attachment:"Server:Information:HR Infopdf"}

Entourage uses the incoming message object to represent an incoming message The incoming message object has all the same properties as the basic message object (see Table 16-6, earlier in this chapter), plus the three properties explained in Table 16-9

Entourage contains powerful rules for processing incoming messages (and for taking actions with outgoing messages as well, if you like) To work with rules, choose the euphonious Tools | Rules command, and then work from the Rules dialog box

To forward a message that you ve received, use the forward command This command takes one required parameter and three optional parameters:

message The required parameter a direct parameter is a message object For example, you can tell Entourage to forward the first message in the folder Inbox or forward myMessage, where the variable myMessage refers to a message