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To borrow a phrase from a data warehouse vendor, business intelligence is not a destination but a journey While this book focuses on the company s core query and analysis products, Business Objects now offers much more, extending its capabilities into ETL on the back end and analytic applications on the front end A business intelligence implementation is a project that you will never finish and is one in which the best you can do is to provide a starting point for users to make more informed
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Getting Ready for BusinessObjects XI
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decisions and discover opportunities With so much product capability, you must stay focused on the business value of BusinessObjects XI Your challenge will be to understand how the history of business intelligence in your company influences your users attitudes, understanding, and receptiveness toward BusinessObjects XI Perhaps you are still fighting some of the battles of just having implemented a new ERP Perhaps your initial goal is a modest one of simply weaning users from printed reports to online reports Perhaps your company will be one of the industry innovators which many aspire to be, using BusinessObjects XI in ways never before anticipated and directly contributing to your firm s market position and profitability Enjoy the journey!
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Goals of Deploying BusinessObjects XI
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hether you are first implementing BusinessObjects XI or expanding an existing implementation, it s important to be clear about the goals of your deployment You may be implementing BusinessObjects XI as part of an IT effort or as part of a specific business initiative The goals of these two groups can be quite different The goals may be driven by the following: IT to reduce infrastructure costs, limit custom report development, or replace a legacy reporting system A business unit to provide access to data to manage and measure the day-to-day business activities The corporation as part of a larger enterprise performance management initiative, as a strategic tool that provides competitive advantage The goals of different stakeholders may collide and impede progress or merge to make the implementation more successful You may start out on the implementation with one set of goals only to discover a more important goal as you proceed In some cases, good scope management will help the project stay on track In other cases, recognize that business intelligence is not as exact as other technology projects and requires a degree of flexibility Capabilities are delivered on an iterative basis rather than a traditional waterfall project lifecycle Often, you may feel that a BI project never ends, and in fact, it doesn t and shouldn t However, focusing on the goals of the project will help minimize the risk that the technology and latest product innovations become all-consuming (as fun as they may be!) and ensure resources are aligned to deliver value within a defined timeframe
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DILBERT: Scott Adams/Dist by United Feature Syndicate, Inc
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Part I:
Getting Ready for BusinessObjects XI
IT Goals
Although BusinessObjects XI provides business insight, it is still a tool purchased primarily by the IT organization as the enabler to information access IT controls the source systems and the data warehouse The challenge here is in making sure the IT goals are a starting point and not an end point For example, let s assume that your current approach to reports is for a custom programmer to develop them against the source system Crystal Reports may be the tool of choice for creating such custom reports The business users are reasonably happy because each report is customized with their view of the data; it s easy (no training required), and it s correct because the data came directly from the transaction system/ERP However, this approach to information access poses several problems: The report developer generally has to know the detailed ERP/OLTP schema and programming language The cost to develop and maintain one report is high Because the report developer is several steps removed from the business, it may take multiple iterations to get the report right By the time it is right, however, the user requirements change Reporting directly against the OLTP can affect response time both for inputting transactions and for executing a report Without a data warehouse, a significant amount of business logic is built into each individual report Some users, though, are not satisfied, because IT can t develop custom reports fast enough IT has become a bottleneck Your company decides it needs to complement the Crystal Reports deployment with Web Intelligence as an ad hoc query and reporting tool with the primary goal of reducing the time and cost to develop custom reports and ideally providing end users with more flexibility You enable the Web Intelligence module, build a few universes, and train the users on the tool Users will now be able to create their own reports, and the IT department can focus on a smaller set of canned, enterprise-wide reports Goal accomplished No First, the skill set to build a BusinessObjects universe is often quite different than the programming skills to develop an ERP-based custom report The roles of the existing report developers must be redefined, or they will impede implementation (see 3, under the heading Influencers ) Is there still a need for custom reports against the ERP Probably, yes, but ideally for a much smaller number Second, you just went from a business user s having access to a fixed report (easy to use) to the user s starting at a blank query panel with no data Part of such a deployment effort must include an evaluation of which reports should remain as fixed reports, which should be eliminated, and which should be re-developed as standard Web Intelligence reports IT may still develop these initial Web Intelligence reports, since they know the data and current reporting requirements, or power users within the business may become the initial report authors Don t let this step discourage you providing standard reports is a starting point only With all the Web-based interactivity in Web Intelligence, end users (not IT developers) can easily fine-tune a report to resort, format, filter, and drill Creating a set of standard reports ensures that users do not perceive Web Intelligence as a step backward: theoretically empowered, but overwhelmed and with no data and certainly no business insight
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