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Rights You would think this means that the user does not see the folder, report, or universe, but in reality, this access level sets all permissions to Not Specified, which results in very different behavior when permission is granted elsewhere: the grant will take priority over the not specified If you really want to remove access to something, do not use No Access Instead, use Advanced and explicitly deny the access The user can see the folder, report, or universe If the report contains data, the user can open the report and interact with it If the report does not contain data, the user cannot refresh the report By default, the user can edit the report and save to a personal folder and refresh it there You can explicitly prevent users from copying corporate documents to personal folders by setting an individual right that denies Copy Objects to another folder A user can schedule a report but cannot refresh it in real time A user can refresh a report in real time When the report is a Web Intelligence document, the user also needs View On Demand access to the universe and universe connection to perform the refresh A user can create new reports within a folder, modify existing reports, or delete items When the preceding access levels do not meet your needs, you can provide more granular access by choosing advanced
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TABLE 13-3 Access Levels Are Granted to Groups and Individual Users
BusinessObjects Enterprise uses the concept of inheritance so that users inherit access by belonging to different groups Alternatively, you may explicitly assign more permissive access or more restrictive access to a particular user or group and for a particular folder, category, or report
NOTE Explicit rights override inherited rights C AUTION The No Access level does not explicitly deny access, but rather, sets all permissions to
Not Specified So only when this is the only access level inherited will access be denied Use the following formulas as a guide to understand what happens when inheritance from multiple groups overlap: Grant + Deny + Not Speci ed = Deny Grant + Not Speci ed = Grant Grant + Deny = Deny Not Speci ed = Denied
13:
Securing the System
To use the example from the first formula, if a user belongs to two groups and permission is granted in one and denied in another, then access to the repository object will be granted However, explicit rights always prevail So if the user has explicit permission to modify the object, then the inherited permission to deny this right is overridden by the explicit right to modify it When in doubt, preview the final status as described in the later section Checking Rights and shown in Figure 13-3
Folders and Categories
Folders and categories provide a way of organizing documents and BI content Folders provide the physical storage location of a file as well as a means to navigate content Categories provide navigation only A file must be stored in a folder; it does not have to be assigned a category A group is a way of grouping users and granting access to folders or individual reports within folders Groups will often be associated with particular folders Thus, you may have a Finance group that has access to documents in a Finance folder The Finance group may have subgroups such as accounts payable and accounts receivable that can edit individual reports within the Finance folder At what point you create additional folders is dependent upon the number of reports you have and how easy it is to maintain permissions to individual reports versus folders Because folders, categories, and groups are all interrelated, it s helpful to first plan how you want to organize documents and how you want to group users to maintain permissions before you begin the task of physically defining them BusinessObjects 6 did not use the concept of folders to organize documents Instead, it used domains and categories Many companies would have one document domain, or they may have established separate document domains based on geographic or organizational structure Categories provide an additional means to organize A key feature of categories is that one document can be assigned to multiple categories, a significant difference from folders, in which a document can reside in only one folder With BusinessObjects Enterprise XI, you can use folders, categories, or a combination of the two Permissions can be applied to folders, categories, and individual files Users navigate within the InfoView portal using either folders or categories Folders and categories each have their merits, and I suspect that different administrators will be most comfortable with whatever approach they ve used in the past Folders are required; categories are optional so you should provide a modest degree of folder structure before users can begin sharing content I will say, though, that when you use a combination of categories and folders and grant different permissions to each, there is potential for confusion Therefore, I recommend using categories only for navigation purposes, not security When you create a new folder, two sets of permissions are automatically assigned: Administrators are given the access level Full Control Everyone is given the access level Schedule
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