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1 From within Designer, choose Tools | Manage Security | Manage Access Restrictions or click Manage Access Restrictions from the toolbar 2 Under Available Restrictions, click New to create a new set of restrictions 3 In the Restriction Name box, enter European Data 4 Select the Table Mapping tab 5 Click Add 6 Use the Select button to launch the table browser or enter the default table name in the universe This is the name of the table that you will be replacing If you use the Table Browser, click OK to return to the New Table Mapping dialog box, shown next
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7 Position your mouse in the Replacement Table box Use the Select button to select the new table or enter the new table name in this example, SHEURO_SALES
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8 Click OK to return to the Edit Restriction dialog box 9 Click Check All to verify that the table names exist in the universe structure 10 Click OK to save the table mapping 11 Apply the restriction definition to the user or group as in the previous sections
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While Row restrictions are all taken into consideration and connected with an OR or AND connector, for other restrictions, only one should be valid For example, only one table mapping should take effect You can specify which restriction should take precedence in the event that a user belongs to more than one group to which such a restriction has been applied For example, in the earlier section, you increased the row limit for the Finance group Let s assume that you also had a row restriction for the Marketing group that set the row limit to 200,000 If a user belongs to both groups, which restriction should take priority, the 300,000 row limit specified for the Finance group or the 200,000 row limit for the Marketing group By default, the priority goes according to the order in which the users or groups are listed in the Access Restrictions You can change this by manually setting the priorities Priority 1 takes precedence over Priority 2 and so on In the following example, you will set the Finance restriction to take priority over the Marketing restriction: 1 From within Designer, choose Tools | Manage Security | Manage Access Restrictions or click Manage Access Restrictions from the toolbar
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2 Note the Priority numbers in the following screen You want to make Finance the top priority Select Priority If the Priority button is dimmed, be sure you have first selected a user or group
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3 From the Set Group Priority dialog, move the Finance group to the top by selecting the group and clicking Move Up
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4 Click OK to close the Set Group Priority dialog 5 Note in the Manage Access Restrictions dialog that the priority numbers are now a 1 for Finance and 2 for Marketing 6 Click OK to save the changes to the priority levels
Previewing Net Restrictions
When a user belongs to more than one group or when you combine multiple restrictions into one set, it s helpful to see what the net impact is: how will the restrictions be combined To see this net effect, Designer provides a Preview option
NOTE I recommend you use the Preview option from the toolbar or the pull-down menus and do not
use the Preview button from within the Manage Access Restrictions dialog When you use the Preview button from within the Manage Access Restrictions dialog, it does not immediately reflect all the restrictions Also, you cannot readily check net restrictions for all groups and users As an example, the user Sam was explicitly given an object restriction such that he cannot see the Margin object He also may have inherited some row restrictions by belonging to the Marketing group To preview his net restrictions, follow this procedure: 1 From within Designer, choose Tools | Manage Security | Preview Net Access Restrictions or click the button from the toolbar 2 Scroll to the desired user or group or use the search capabilities to find the user or group 3 Click Preview 4 The Restrictions Preview dialog shows which restrictions affect the user, regardless of whether they were assigned via a group or an individual user Note that only the tabs that contain restrictions appear in this preview 5 Click Close to exit the preview and close again to exit the user list
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