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View Modes
Figure 18-1 shows the document in page mode, as it would appear if you printed the report You can change the view mode to either draft or PDF by selecting the appropriate option from the View pull-down menu The status bar appears in the bottom right of the document and displays the date the document was last refreshed If only partial results are retrieved or if there is otherwise an error in running the query, it is displayed on the status bar To display the status bar, select View | Status bar
Printing a Report
In order to print a document, it must first be converted to PDF format To print a report, do the following: 1 Select View | PDF Mode Your report appears in an Adobe Acrobat Reader frame 2 Click the Print icon from the toolbar 3 Respond to the prompts for a printer and other settings and click OK 4 Click the button View In HTML Format on the toolbar to return to the Interactive Viewer
TIP For a quick printout that prints only the current page and does not require high quality
formatting, page breaks, and so on, use your browser s print capability
18:
Working with Documents
Navigation Map
The Navigation Map displays a list of the multiple reports within a document as well as individual sections within a master/detail report The Navigation Map appears in the left panel (collapsed in Figure 18-1) To display the Navigation Map in the left panel, click the right-pointing arrow where the panel normally appears or select View | Left Panel from the pull-down menu In addition to navigating to different sections within a report or different reports within a document, you also can go to particular pages, use the Find button to search for text, and zoom to increase the size of the display When you click the Find button from the toolbar, the left panel and the Find dialog automatically appear Find is useful when you want to find a particular item such as a customer name or individual product within a page In the Find text box, enter the text or numbers you want to search for Check the appropriate box if you want your search to match on case or not Then click Find Next The matching string within the page is highlighted
PART III
C AUTION Find only searches for text within the page This behavior is quite different from Find
within a Crystal Report viewer, which will search through the entire document Also, the Find does not work on text within a chart legend
TIP If you want to search for text through the entire document, change your view to Draft mode
(View | Draft mode) Note that for longer documents, it may take a minute to convert the display from page layout to draft
Part III:
Reporting and Analysis
You also can navigate to individual pages within a document Initially, Web Intelligence displays just the first page number Use the triangles on the toolbar to navigate to the next page or the last page Once you have navigated to the last page, Web Intelligence will change the page navigation to give you a total page count
Go to first page Go to previous page Go to last page Go to next page
TIP These are fairly basic report navigation features For more robust analysis, use drill as
well as the HTML Interactive viewer These features are discussed in 19
Understanding a Document s Structure
Web Intelligence has a flexible document structure that allows you to view and interact with different data sets in multiple ways A document is more than just a report and contains the following components: One or more universes that are typically SQL queries that extract information from a data warehouse or other data source New in XI Release 2 is that these universes also include access to OLAP databases such as Hyperion Essbase, Microsoft Analysis Services, or SAP BW A result set in which the results of the queries are stored as a microcube that allow for drilling and slicing and dicing One or more formatted reports Figure 18-1 contains two reports tabs: Product Sales By Year and Store Sales Each report may be on a different universe or query, or they all may be based on the same query Each report may contain multiple blocks such as a chart, table, or crosstab These blocks can all come from the same query but provide different perspectives on the data, or they may come from different universes and queries One report may have multiple report types For example, the report Product Sales By Year shown in Figure 18-1 shows two blocks: a crosstab and a pie chart Figure 18-2 gives a conceptual overview of a document that is made up of two data sources: a universe that accesses a data warehouse and a second universe that accesses a departmental database The document contains three reports, two that are tabular reports with a view to each result set and a third that displays a chart with data from both result sets In many documents, you may have only one query, one result set, and one report Alternatively, you may have one query, one result set, and multiple reports Each report tab may contain a view with the full data set but in a different block type such as table, crosstab, or chart Alternatively, each report may contain a limited number of columns or rows of data as you remove variables and apply filters The structure of the Web Intelligence document allows you to explore information from multiple perspectives without ever having to requery the database Similarly, the microcube technology allows you to seamlessly combine information from multiple data sources into one report, even if you don t have a central data warehouse
18:
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