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With a greater number of reports being authored in Web Intelligence, you must consider the disconnected aspect of users who travel frequently There are a number of solutions to address these users needs Perhaps a PDF document or spreadsheet is sufficient Or they may want to drill and sort offline via a Desktop Intelligence document Longer-term, the vendor plans to provide a Web Intelligence viewer for this kind of disconnected access
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PART I PART I PART I
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As you ramp up your BusinessObjects XI implementation, you will offer different users access to the system at different points in time As described in 4, many tasks, including levels of communication, content, resource planning, and so on, will be tailored according to different user groups and their implementation phase
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Internal vs External Users Consider the different needs of employees of the company and
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customers that you may provide information to via an extranet Internal employees may be allowed to access whatever software module you have licensed, whereas external customers often will have more restrictions on content and functionality External users have different requirements from your internal users Authentication in large extranets can be one challenge if you will have thousands of potential extranet users Do they all need a unique login, or will you use a guest login If you allow certain customers to create new queries, their own security policies may not allow applets to cross firewalls, thus requiring the use of the HTML interface Internal employees may have access to more data, whereas external users will only be allowed to see their data For these users, you may use the row restrictions and object security levels in Designer
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Others Who Affect Implementation Efforts
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In addition to your target users (either primary or secondary), you need to be aware of gatekeepers, influencers, and deciders (Figure 3-1) These people may or may not be eventual BusinessObjects XI users, but they do affect project funding and your implementation efforts For each type of stakeholder, I have provided an archetype The individual job titles and dynamics will vary company to company The important thing is to recognize that it is more than just the users that affect the success of your implementation and whose needs you must consider
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Gatekeepers
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Gatekeepers control access to potential data sources, existing reports, or even other users Gatekeepers can either help your implementation be a wild success or sabotage your efforts Let s assume you want to use BusinessObjects XI to access a central data warehouse IT had a vision of the central data warehouse being used to populate dependent data marts Unfortunately, due to budget constraints, lack of understanding, and political issues, your individual business unit or function never built a dependent data mart The central data warehouse owner/project manager is a gatekeeper The gatekeeper will either grant you ad hoc access, knowing you will only complain about the lousy response time (that s why they wanted you to sponsor a data mart!), or do everything to impede the BusinessObjects implementation Thus, the infighting begins Ideally, the two stakeholders work together to Implement BusinessObjects XI in a controlled way Understand usage to educate users/sponsors on the value of BI Analyze access patterns and problems to fund and develop the dependent data mart
Part I:
Getting Ready for BusinessObjects XI
FIGURE 3-1 Many people besides direct users affect the success of a BusinessObjects implementation
The administrative assistant discussed in the preceding major section in connection with primary versus secondary status can also be a gatekeeper As the BusinessObjects XI expert, you want to better understand the information flow and business value of the reports the assistant schedules on a regular basis A conversation with the VP of Marketing would be invaluable The assistant sees no need for such a meeting (nor does the VP of Marketing, since the VP has never even heard of BusinessObjects XI), as the assistant can tell you everything you want to know about how the department uses the tool anyway At this point, you can rely exclusively on the feedback the assistant gives you, or you can ask the assistant for help by having a joint conversation with both the primary and secondary users To make the BusinessObjects XI implementation more successful, Understand what the gatekeepers want Recognize their efforts and role in the business intelligence process; look for ways to involve them or make them part of the implementation team Identify the mutually exclusive goals Identify the common goals Build allegiances with the gatekeepers so that they work with you, not against you Understand if there are any job protection issues involved here
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