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Reporting and Analysis
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FIGURE 24-9 Hierarchy Editor
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4 To move Color further up in the hierarchy to below Category, select Color under Available Hierarchies, and then click Move Up until it appears immediately below Category 5 Click OK to close the Hierarchy Editor and save all changes to the Hierarchies 6 Note that these changes are relevant for the current document only and do not affect other users or new documents
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User-Defined Groups
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User-defined hierarchies allow you to specify a dimension to be part of a hierarchy, whereas user-defined groups allow you to classify individual rows of data into a group or dimension that does not yet exist For example, the following table shows a list of Jewelry products and their prices You can group these products by price as Expensive or Value
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Desktop Intelligence
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To create a new Group, follow these steps: 1 Select the column that contains the values you want to base the new group on, in this case, the Unit Price 2 Choose Data | Variables from the pull-down menu Click Group
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Reporting and Analysis
3 Desktop Intelligence displays the current values in the report In the Name Of The Variable box, enter Price Category 4 Click New to enter a new group of values Desktop Intelligence will provide a generic Group 1 in the right-hand pane Provide a meaningful group names such as Value
5 Click New again and overtype Group 2 with Expensive 6 Select your newly created group, Value Then select the prices on the left that are < $100 and click Add 7 Repeat this to add items > $100 to the Expensive group 8 Click OK to close the New Variable dialog and Close to close the Variables dialog 9 Insert an additional column in your report with the new grouping variable, Price Category
TIP For groups that are based on values from measures, consider creating a variable that uses ifthen-else statements and ranges to provide more flexible definitions
Publishing to the Repository
When you work with Desktop Intelligence documents, you routinely save your work to your local computer If you want other people to access the document and refresh it, then you need to save it to the repository This allows report consumers to view reports via InfoView and to schedule them
24:
Desktop Intelligence
To save your report to the BusinessObjects Enterprise repository, 1 Select File | Export To Repository 2 Desktop Intelligence presents you with the Export dialog as shown in Figure 24-10 Choose the folder to export the document to If this is a document that only you will access, choose Favorites If you want others in your work group to access it, choose a Public Folder For more information on Folders and Categories, refer to 17 3 If your users navigate documents by categories, assign them by clicking the Categories button 4 Click OK to begin the export process Desktop Intelligence will confirm when the export to the repository is complete with a message Export Successful Click OK to acknowledge the message To schedule a Desktop Intelligence document to refresh on a periodic basis, you use InfoView The steps to schedule a Desktop Intelligence report are the same as the steps for a Web Intelligence report Refer to 18 for more information
PART III
FIGURE 24-10 Export documents to the repository for users to access in InfoView
Part III:
Reporting and Analysis
Summary
Desktop Intelligence allows power users to author reports on the desktop, whereas Web Intelligence provides a Web-based authoring environment Both types of reports can be accessed via InfoView However, only Web Intelligence allows users Web-based drill, analysis, and report formatting Desktop Intelligence has certain capabilities such as additional data provider types, disconnected analysis, templates, and custom hierarchies that are not available in Web Intelligence Before developing a report, consider the intended target audience and their requirements
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