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Getting Ready for BusinessObjects XI
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convert, as these capabilities do not exist in Web Intelligence, or they exist but involve capabilities that require reports to be rebuilt manually: Personal data providers Free-hand SQL Stored procedures OLAP data provider VBA data provider XML data provider Query on query Query filter based on calculation @script() function User-defined universe objects (not be confused with user-defined report-based variables) If your full-client document contains the following capabilities, then the report will partially convert but then may need additional manual modification: VBA macros OLE objects/pictures Hide object Value-based breaks Breaks on multiple dimensions Complex report filters that use formulas in the filter Series in charts Multicube() function Fold/unfold User-defined hierarchies In order to use the utility, the document must exist in the XI repository It does not convert rep files that exist on local or network drives To launch the BusinessObjects to Web Intelligence Conversion tool: 1 From Windows, select Start | Programs | BusinessObjects XI Release 2 | BusinessObjects Enterprise | Report Conversion Tool 2 When prompted, log in to the XI repository that contains the full-client documents you wish to convert 3 You can choose to perform the actual conversion or to preview which reports will convert successfully or not To preview the conversion, choose Create An Audit Report Only To perform the actual conversion, choose Convert And Publish Reports and then click Next
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Under the Covers: Migrating to a New Architecture
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PART I PART I PART I
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4 The tool displays a list of folders in the repository To see just the full-client documents, check the box Show Reports Not Yet Converted Folders that contain full-client documents appear in bold, with a count of the number of rep files
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5 Highlight the reports you wish to convert and click Add so that they appear on the right under the column rep documents selected for conversion If the documents also contain data, leave the Convert Data check box checked If, however, your documents contain only query and layout information, and users must refresh the document upon opening it, then leave this box unchecked
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Getting Ready for BusinessObjects XI
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TIP Converting documents without data will be faster You need to consider the impact of rerunning queries for however many reports you will be converting compared to slower conversion of reports that contain data 6 Once you have selected the documents, click Start Conversion to begin the conversion process
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7 The utility will provide a status reports of which documents were successfully converted, partially converted, or failed Select Close to close the summary list and see a detailed explanation of each report conversion 8 From the Conversion Results panel, there is a tab for each type of conversion: successful, partial, or failed Use these tabs to understand why a conversion may not have worked or to identify manual tasks for partial conversions
9 For successful and partial conversions, you can proceed to publish the newly created Web Intelligence documents to the repository Click Next
5:
Under the Covers: Migrating to a New Architecture
10 Choose the target folder for each report and click Next In the following example, the rep files and wid files will remain in the same folder that they were originally imported from: Document Note that the folder name, Document, was automatically created by the Import Wizard as the name of the Document Domain from the version 6 repository
PART I PART I PART I
11 When you are satisfied with the settings for which reports to publish, click Publish
NOTE If you click Next without first clicking Publish, your reports will not be converted to Web
Intelligence 12 The utility will provide you with a status list of converted and successfully published reports Once you have previewed the list of reports, select Close 13 You will be prompted whether to display an audit report of the conversion process or not Click Next and then Finish to close the Conversion tool Once you have converted the desired reports, preview the converted reports within Web Intelligence and fine-tune the appropriate layout or query definitions
Summary
Migrating to XI involves much more than a software upgrade To properly leverage the capabilities of an integrated architecture, consider consolidating and merging previously disparate implementations To do this requires careful planning and organizational readiness When there is no central BI competency center or when each implementation is departmentally controlled, you may want to migrate separate Crystal or BusinessObjects 6x environments to separate XI server environments as a way of more rapidly moving to XI and gaining an understanding of key changes Do realize, though, that this strategy may
Part I:
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