ssrs barcode 10: SQL Server Reporting Services in Microsoft Office

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10: SQL Server Reporting Services
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Recall from the earlier discussion that the query is returning all the data contained in the query that was built, regardless of what is displayed This report shows only twenty four cells of data, not counting the member values in the column and row headers This is an extremely limited amount of data but if the query went all the way to the day and individual customer levels, all that data would be returned for this report even though it isn t needed That particular query would be overkill for this simple report and again, on large cubes, it could take minutes to execute Therefore, it s important to return only what is necessary for a particular report
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One of the items that users may want to see on such reports is subtotals On this simple report there are two places to which subtotals can be added: the columns and rows Later reports will show that it isn t always this simple, because there might be multiple levels of data from the same dimension on either rows or columns, which can lead to multiple levels of subtotals For now, however, it s enough to see how to turn on the subtotals and apply some formatting to the subtotal cells In order to add subtotals, the report developer simply needs to right-click on the cells for the row or column headers; in the case of this sample report, the cell for Calendar_Year or the cell for Country Right-clicking on one of these cells opens the pop-up menu and the third item on this menu is Subtotal Selecting Subtotal adds a new cell below the row or to the right of the column that simply says Total and has a green triangle in the upper right-hand corner The word Total is simply a label in a textbox and therefore can be changed The subtotal textbox itself can be formatted by changing the background color, the font style and weight, and so forth, just like any other textbox However, making these changes does not in any way affect the display of the subtotal values when they appear Instead, to change the format for the subtotal cells, the developer must click on the green triangle Clicking this triangle opens the subtotal properties in the properties window, and here the background color, font, numeric format, and other properties can be changed This is useful when the subtotals for reports should have a shaded background or the fonts should appear bold or italicized Figure 10-8 shows the same report as Figure 10-7, but with subtotals added Subtotals were turned on for both rows and columns The new textboxes had their labels changed to Years Total and Country Total The next textboxes had their background colors set to a light grey color, and the subtotal backgrounds were also set to the same light grey color by first clicking on their small green triangles to access the subtotal properties In addition, the column and row headers were given a pale blue background to help distinguish them from the measure It might appear that the Format property of the subtotals was set to c (for currency) In fact, that is not the case Because the cell containing the measure was set to a Format property of c, the subtotals pick this formatting up automatically It s still possible to override
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Figure 10-8 The matrix now has subtotals added for both the rows and columns Some simple formatting has been applied to change the background color for the row and header columns as well as the subtotals
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that format by changing the Format property of the subtotal, but in most cases businesses will want the same format as the data it is totaling The reports shown in Figure 10-7 and Figure 10-8 are static, meaning that they do not contain interactivity For example, users cannot see the data at the quarter level for each year, nor can they expand countries into the states or provinces that make up those countries Adding such interactivity to the report is examined next
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