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Figure 5-31 A simplified strategy map created in Visio 2007
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In order to use this Visio file as a strategy map, the first step is to create a new report and choose the Strategy Map template After giving the report a name, the wizard asks what scorecard will serve as the basis for the strategy map In this case, the same scorecard that was used to demonstrate scorecard objectives will be used because it contains two KPIs that roll up into a single objective, and the strategy map was built to reflect this particular scenario After selecting the appropriate scorecard and finishing the wizard, the report displays in the main work area of Dashboard Designer, but it is blank The developer must click on the Edit Strategy Map button on the Edit ribbon, which launches the Strategy Map Editor dialog box This is also initially blank, but clicking on the Open Visio File button will allow the developer to choose a Visio file to use Figure 5-32 shows the Visio file from the previous
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Figure 5-32 The strategy map viewed in the Strategy Map Editor in Dashboard Designer
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figure loaded into the Strategy Map Editor Note that it s possible to modify the strategy map here New shapes can be added, existing shapes removed, and so forth Note also that the Strategy Map Editor looks almost identical to full-blown Visio, including the ability to open various stencils in order to access different shapes Once the strategy map is laid out as desired, the most important part of the dialog is the Connect Shape button First, the developer clicks on one of the shapes on the diagram and then clicks the Connect Shape button This opens a dialog box that lists the KPIs on the scorecard that was chosen when the strategy map report was being created In this example, the rectangle inside the Objectives section of the strategy map will be mapped to the KPI named Overall Gross Profit Margin, which is actually an objective in the scorecard After selecting the KPI, it is possible to tie it to either the actual KPI or its target (In most cases the developer will choose target) Recall from the section on Objectives in a Scorecard that the objective doesn t have an actual it just has a target that is an indicator of its health Likewise, the interest here is in the overall health of the metric, which is displayed by the target Also, by
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Business Intelligence with Microsoft Office PerformancePoint Server 2007
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default, the text in the shape becomes that of the KPI name This can be changed later if desired In this example, the two rounded rectangles are tied to Internet Gross Profit Margin and Reseller Gross Profit Margin respectively The order does not matter, because both roll up into the objective Once the developer clicks the Apply button, the strategy map is rendered in Dashboard Designer and the shapes take on the colors of the indicators for the KPIs or Objectives they represent Figure 5-33 shows that the shapes now contain the KPI names and while it is difficult to tell in a black and white image, the Overall Gross Profit Margin box is yellow (Slightly Off Target), the Internet Gross Profit Margin box is green (On Target) and the Reseller Gross Profit Margin box is red (Off Target) The text in the boxes matches that of the KPI names but editing the strategy map again will allow the developer to type anything into those boxes, so Overall Gross Profit Margin could be modified to a more business-oriented objective, such as Maximize Gross Profit Margin
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Figure 5-33 The strategy map shapes change colors and take on the KPI names after being connected to KPIs on a scorecard
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Dashboards Putting it All Together
Remember that the tool used throughout this chapter is the Dashboard Designer, not the Scorecard Designer The reason for this is that scorecards are one of several possible elements that can be placed on a dashboard, and it is the dashboard that is ultimately viewable by end users The reason the dashboard is the element visible to end users is because a single dashboard might contain multiple scorecards, reports, strategy maps, or any combination of these elements Additionally, a dashboard might host a variety of scorecards and reports but have a single set of parameters that the user can change to modify all of the elements on the dashboard at once Take as an example the Product dimension If all scorecards and reports are created without any filtering, they are actually using all products and are thus showing totals for all products combined However, a product manager in charge of the Bikes line might want to filter out everything but bikes, while the product manager for Clothing and Accessories wants to examine those product lines Therefore, a drop-down could be added to the dashboard that would allow users to filter the data in all the scorecards, reports, and strategy maps on the dashboard at once
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