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Writing a Macro in Visual Basic for Applications
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n 16, we looked at macros and how to record them a little bit In this chapter, we will see an overview of how to write a simple macro in VBA I hope that this primer will get you started on your own road to mastery of this really easy-to-use and powerful language The main purpose for using VBA in our model is to be able to manipulate elements in the model s cells and worksheets VBA itself should not be used to do calculations on the worksheet That s the work of the formulas and functions that we have created in the model The term macro is generally used to describe any code also called a procedure that can be run to manipulate and produce some effect on the balance sheet There is, however, another type of macro called the function macro for developing your own functions This is covered briefly at the end of this chapter
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Macros, whether they are recorded or ones that you create and write yourself, are kept in another part of the Excel file called the Visual Basic Editor, or VBE This is the second part of the two
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19
parts that constitute a workbook file The worksheets constitute the first part
Let s Go to the VBE To get from the worksheet part to the VBE, you have to go through one of two steps: Use either:
Tools > Macro > Visual Basic Editor or Alt + F11
If you do this, you will see the screen that appears as Figure 19-1
F I G U R E
19 1
TLFeBOOK
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Note that on the taskbar at the bottom of the screen there are now two buttons representing the active components of Excel: the spreadsheet part and the VBE part There are three main areas in the VBE, as you can see
Top left corner: This is the Project Explorer window, and shows you the items that the VBE has If you do not see this window on your screen, or if you inadvertently closed it by clicking on the X box, you can make it reappear by going through this sequence in the VBE (and not in the worksheet part): View > Project Explorer Bottom left corner: This is the Properties window It will show the properties of the item being highlighted in the Project Explorer window To make this window appear if it is not there, use: View > Properties Window Right side of the screen: This is the Code Editor window This is the window that will show the macros and is where they can be edited To make this window appear if it is not there, use: View > Code
From the VBE Back to the Worksheet There are several ways to move from the VBE to the worksheet:
The easiest way is to click on the taskbar button for the Excel spreadsheet This will shift the screen to the spreadsheet The VBE is still running, but it is in the background When you want to go back to the VBE again, click on the taskbar button for the VBE and you are back there again Alt + Q This will cause the VBE to close so that you are automatically put back in the worksheet part To go back to the VBE, you will have to restart it again by going through the steps outlined above Close the VBE window by clicking on the X at the top right of the screen Like Alt + Q, you will need to restart VBE to get back to it
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19
INSERTING A VBA MODULE
We haven t yet seen any place specifically for writing code in the Project Explorer window Let s insert a VBA module by Insert > Module while we are in VBE (See Figure 19-2) You will then see an additional listing for Modules, and under that a module sheet with the name Module1 (See Figure 19-3) This is the default name; the next module sheet will be called Module2, etc The cursor should now be in the Code Editor, the wide field on the right of the screen Module1 is just one of the many VBA modules that you can insert into the VBE In fact, as you develop your macro writing skills and you write macros for data management, user
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