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Customizing the Toolbars Further Once you have these toolbars installed, you can further customize them by adding or deleting other icons, which are listed by the type of function that they represent You can see the full list of functions by going through the following steps: View > Toolbars > Customize > Commands (See Figure 3-3) How to Add or Delete Icons from the Toolbars You can add or delete more icons, in effect changing the set of icons that come preset with the toolbars The steps for adding
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icons is the same for all Let s take the step of adding the Save As command to the toolbar Save As is a command that does not have an icon, so when we add this to the toolbar, we will just see a button that spells out Save As The steps are as follows: 1 Click on the category File 2 Click on the Save As command and drag it to the top of the screen 3 In order for it be parked correctly, you must drag and drop this onto an existing toolbar location In this case, you can park it right next to the Save icon (the icon showing a diskette) If you drag and drop it into an empty space outside of an existing toolbar, it will not take 4 You can drag and drop it to another location, but again, it must be a location on an existing toolbar To delete an icon, just drag and drop it onto a location outside the toolbars This only works when you are in the customize mode After some use, you will find which of the icons you do not need or use, and can remove them accordingly This will free up more space for any new icons that you do want to add Recommendations for Additional Icons to Have 1 From the File category a Set Print Area: To define your print area quickly b Print Preview: To preview the page being printed before it comes out of the printer 2 From the Edit category a Delete Rows: To delete the whole row that your cursor is in, without your having to highlight the whole row b Delete Columns: The same, except that it works for the column that your cursor is in 3 From the View category a Zoom: To show you the zoom percentages of the screen so that you can make your change If you did not have
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this icon, you would have to through two steps (click on View, and then Zoom) to get to the same place This may be minor, but if you are giving a presentation to your project leader or client, an extra step under pressure can make the stress level that much higher 4 From the Insert category a Rows: To insert a whole row that your cursor is in, without your having to highlight the whole row by clicking on the row number bar at the left of the screen b Columns: The same effect, except that it inserts a column 5 From the Format category a Font: This and the following icon will show you the current settings b Font Size c Style: If you are using styles (and you should), to tell you at a glance whether you have the right format or not d Borders: A multipurpose icon that, when clicked on, will show a small window of 12 other border settings that can apply to the cell or range of cells that you have highlighted However, if you want to make special border attributes (eg, dashed or double lines in different colors), you will still have to click on Format > Cells > Border e Bottom Border: Although the Border icon can help you to apply any of 12 border setting quickly, it does not give the bottom border (a line at the bottom of your cell) Adding the Bottom Border icon completes the list of border choices
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