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THE FINANCIAL STATEMENTS
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There are three types of financial statements: 1 The income statement 2 The balance sheet 3 The cash flow statement Whenever stakeholders whether they are a business s management, employees, investors, customers, supplies, or what have you look at a business, they want to ask questions such as these: 1 How much revenue does the business have, and how well does it control its expenses so that there is positive net income 2 What does the business have as its assets (what it has under its control), as its liabilities (what it owes), and as its equity (what it owns outright) 3 How is the money being used For buying production equipment Paying down debt For stocking up on inventory How much cash does the operation have at the end of its accounting period Answering each of these three and other questions is the main function, respectively, of each of the three financial statements
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The Income Statement The income statement is an ongoing record of the revenues and expenses through the accounting period The typical accounting period is one year, and this fiscal year usually ends on December 31, to coincide with the calendar year However, some companies end the fiscal year in other months to be at the most favorable position within the business season Large retailers, like department stores, like to have the fiscal year end in January or February, when the year-end holiday shopping season leaves them with their inventories low and cash in the bank high The Balance Sheet The balance sheet is the snapshot of the company s assets, liabilities, and equity at the end of the accounting period Note that whereas the income statement is a record covering 12 months, the balance sheet is a one-point-in-time record The Cash Flow Statement The cash flow statement shows the flows of cash in the company: how much is coming in and how it is being used The cash flow statement looks at the income statement for the year and the balance sheet at two points in time: the end of the current year and the end of the prior year (The end of the prior year can be thought of as the beginning of the current year) It is the most difficult to build, or, to put it another way, the easiest to build incorrectly We Need Just Two of the Three Types of Statements To make our model useful, we will be including the three statements in it Although all three are interrelated, it is useful to understand that we need only the information from the income statement and the balance sheet We always need the income statement, as it gives the lists of revenues and expenses We will also need the balance sheet information, as it lists the
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assets, liabilities, and equity The cash flow statement information, however, can be derived from what we know of the income statement and the balance sheet In fact, we should understand that the cash flow statement is nothing more than a reconciliation of the flows in the income statement and the changes in the balance sheet You will see later on that the balancing mechanism for the projected balance sheet does not require the cash flow statement either
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THE ACCOUNTING EQUATION
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Let s look at the balance sheet first This is where the trickiest question arises when you do modeling The accounting equation is this: Asset Liabilities shareholders0 equity Or to use the language of guerilla accounting: What you have What you owe what you own This is most easily illustrated when we buy something by paying with some of our own cash and some with a loan, such as a house We can say that we have a house But really, what we owe the mortgage bank is an amount that represents a big portion of the house, and so the part we truly own is just a small part of the house In this case, the balance sheet for owning a house would look like this:
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Assets We have a house: $100,000 Liabilities We owe on the mortgage: $80,000 Shareholder s (SH) Equity The portion of the house we truly own because we put in our own cash: $20,000 Total assets: $100,000 Total liabilities and SH equity: $100,000
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