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When you plan to move to a cloud solution, there are good ways to go about making the change to ensure an optimal experience while paying less than a colossal price It starts with your analysis and selection of a vendor, and continues with your day-to-day usage of that service
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Best Practices and the Future of Cloud Computing
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We ve been touting the cost-effectiveness of cloud computing in some way, shape, or form in nearly every chapter of this book And it s true it s less costly to go with a cloud model than to buy However, that doesn t mean it s cheap With prices as high as $300 per user per month, it s important to be able to measure your options You have to weigh such issues as: Does the provider support me the way I need support Are they easy to work with Will they charge me a crippling amount of money What is their support like What is their track record for uptime Can they give me some references There are a lot of issues to weigh Let s take a closer look at some issues
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Make sure you don t just sign a contract without understanding it Check the fine print to see if there is a user limit cap on your software Sometime vendors will allow a low number of users Then, as your business grows, you get hit with awful penalty charges even if your software needs haven t changed Small businesses are especially at risk here They are often lured to the cloud with the promise of being able to use enterprise-class software They sign on for the least expensive package, and then once they hire a few more employees, the monthly bill goes through the roof It is not uncommon to see the price jump five or six times the starting cost
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PART III
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A key thing to consider is assessing the maturity of the cloud service and what is acceptable to you from a service delivery standpoint Since you and your organization will be affected by any outages, it s important to get a service level agreement (SLA) in place, but also to check on past performance That is, what is their percent uptime guarantee For example, Amazon has a 995 percent uptime guarantee less than four and a half hours of downtime per year
Spread Your Services
You may find a vendor who is a perfect match for what you want to do, and you can t wait to get started But it is a good idea to keep your eyes on what other vendors are offering To be truly redundant and downtime-proof, you shouldn t have your services on just one cloud You could have one server on Amazon and another on Azure, for instance
Data
Make sure your vendor(s) provide customizable data views and reporting This allows you to get to the data you need quickly Also, make sure you can get your data back from the vendor Many vendors make it difficult to export data from the system by only allowing it to be extracted in a proprietary format Make sure you can export in a common format, like comma-separated-value (CSV)
Part III:
Cloud Computing at Work
It is not uncommon during free, trial periods for data to be kept in a proprietary format However, once you sign the dotted line, you want to be able to take your toys and leave if you wish The issue is not always brought up, and once you are hip deep into a vendor s services, it isn t the time to find out whether your data is exportable or not
Data Flow
Automating your processes comes from workflow rules that control where and how data flows through your organization Data security rules, bound to the workflow, not only automate where the data goes, but also who gets to look at it Be sure to get a definitive price on how much it will cost to create customized workflow rules and real-time alerts, as well as what effort is required to customize user profiles and role hierarchies to secure your data
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