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Profiles, Policies, and Procedures
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If you assign roaming user profiles to users who tend to access the Terminal Server from different computers (for example, IT administrators, users who access the application from a kiosk, or users who work in certain task-worker environments), those users can retain their settings regardless of where they log on If you are using Terminal Server in a load-balanced farm, you should plan to use roaming user profiles
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As the name implies, a local profile is a user profile that exists on a single machine By default, a user will employ a local profile and may have several local profiles on different machines This type of profile is not very useful for the average user because it cannot traverse a load-balanced server farm Local profiles lead to end-user confusion because applications and environment changes do not follow the users when they log into different servers in the farm For example, a user may change their background setting to green on one Terminal Server, log out, and then log back into a different terminal server to find that the background is not green This is caused by having two separate local profiles, with one on each server Local profiles are useful for administrators or service accounts that do not need their settings to roam from one server to another
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Terminal Server specific profiles are what we all know as the classic roaming profiles You use Terminal Server specific profiles to present a session to the user that is different from the user s workstation desktop or to create user profiles that are optimized to the Terminal Services environment Here are some situations that might require Terminal Server-specific profiles: When you need to provide users who are accessing Terminal Server with an environment that is different from the environment on their local computers When you need to provide a different look and feel for users with different roles and duties who are accessing the same terminal server
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A Terminal Server specific profile is a centrally stored version of a local profile The profile is roaming in that it is copied to every server that the user logs onto as their local profile There, it is utilized as a locally cached copy until the user logs out, at which point it is saved back to the network shared directory This is the primary type of profile employed in a server-based computing network due to the necessity of having user settings roam with the user The corresponding files have an extension specific to the type (for example, NTuserdat for a roaming profile) Roaming profiles allow users to make changes and customizations to their personal environment These changes are then recorded in the locally stored copy of the roaming profile Once a user logs off, the profile changes are copied back to the network share from which it was originally loaded This profile is then used the next time the user logs into the environment Another item to remember with roaming profiles is that the last write wins An example of this can be seen when a user logs into two different machines
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simultaneously They may change something in their profile in one session (such as the background color to green) and proceed to log out They then change the background color to blue in the other session and log out As a result, the user will end up having a blue background the next time they log into a machine This is due to the fact that the last logout causes the profile to be written back to the profile storage location, which overwrites any previous writes Terminal Server specific profiles have the following advantages: User-specific application settings, such as default file locations, file history, and fonts, are saved to the profile Users can customize the desktop environment They can change colors, fonts, backgrounds, desktop icons, and the Start menu
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Default limitations of Terminal Server specific profiles include the following: Profiles have no restriction on file size, which can lead to rapidly increasing disk space and network bandwidth consumption This becomes a problem particularly when users drag large documents onto their desktop for easy access Users are not prevented from making changes that might render their environment unstable or unusable
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Although Terminal Server specific profiles were designed to allow users to make changes, these profiles can be locked down to reduce the number and kinds of changes a user can make to their environment A review of how to implement Terminal Server specific profiles with Group Policy is presented later in this chapter This will help achieve a balance between giving users sufficient rights to change what they need while maintaining control and manageability of the profiles You can configure Terminal Server specific profile settings for each user by following this procedure: 1 Open Active Directory Users and Computers 2 Right-click the user for which you want to create profile settings and then click Properties 3 Click the Terminal Services Profile tab 4 In the Terminal Services User Profile Path dialog box, choose a location on the network to store users Terminal Services profiles This should be located on a network share TIP: We recommend that you set this property using Group Policy Objects (GPOs) under Computer Configuration\Administrative Templates\Windows Components\Terminal Services Create a new Organizational Unit (OU) for Terminal Servers and apply this policy to the new OU Do not use the GPO and the user account properties to set the profile and home directory path Use one or the other Using both configurations will create dual entries in the profile and home directories, thus causing sporadic behavior for the users during connections
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