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Building a Project Plan for Managing and Deploying Citrix XenApp Platinum Edition
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Estimated Project Costs and Cash Flows Defining the broad budget for the project conveys the significance of the resources being expended It also enables appropriate stakeholders to measure expenditures against it Implementation Strategy There are certainly many different ways to implement an application delivery solution Providing a summary of your strategic approach will help eliminate confusion and uncertainty Upside and Downside Potentials Any new IT project has risks as well as potential rewards Upside potential in this environment can include many unexpected results, such as increased sharing of best practices among previously isolated corporate divisions
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Potential technical, financial, and political roadblocks should be listed along with approaches for resolving them For instance, if employees in a particular remote office are determined to keep their own file server and LAN, a strategy for a phased implementation in their case might be appropriate Technical Challenges Terminal Services is an evolving technology Technical challenges will be present in every large enterprise rollout Identify any problem areas that could jeopardize customer satisfaction with the project Set action plans for resolving technical challenges For instance, if a 16-bit application is quirky on Windows 2003 Server, it either should not be hosted or should be isolated on a separate server or server farm and accessed from the main production farm via pass-through Identify Unresolved Design Issues Some design parameters will remain vague prior to the project implementation These questionable areas should be referred to experts to help eliminate any confusion or uncertainty For instance, when designing a networkattached storage (NAS) solution, we bring in the manufacturer in order to size the unit appropriately
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Define the roles and responsibilities of staff members during the project implementation Some of the roles you might need to define include project management assistance, teams for implementing server-based computing migration, procurement, wide area network implementation, bandwidth management facilitation, and storage consolidation If using an integrator or consultants, define their roles, responsibilities, and tasks as well These may be limited to consulting, or they may include project management or hands-on implementation
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Projects are broken down by tasks that can be defined as a unit of work that is important to the project completion Tasks can also include related subtasks Assign managers to each task and set performance SLAs For instance, one task may be to order an ATM link to the data center by a certain date The SLA may be to order all data lines and equipment on or before the due date
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Develop a Work Breakdown Structure (WBS) Tasks need to be organized into logical milestones, sequenced, assigned, associated with necessary resources for their completion, and communicated to team members The WBS is a standard method of organizing project tasks in one of two formats: either an organizational chart with each box listing tasks, as shown in Figure 7-1, or an outline WBS, as shown in Figure 7-2 The outline form tends to work better for projects with many layers of tasks Both techniques show the different levels that are required and include subprojects or milestones, major tasks, subtasks, and minor tasks Develop a Project Schedule The key is to find ways to schedule parallel activities in order to complete the project within the allotted timeframe Building an enterprise application delivery architecture is somewhat akin to a construction project The most common scheduling technique in this case is the critical path method (CPM), which uses historical data to estimate task durations
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Figure 7-1 Organizational chart method of WBS
7:
Building a Project Plan for Managing and Deploying Citrix XenApp Platinum Edition
Figure 7-2 Outline method of WBS
Coordinate Tasks In a large enterprise project, different elements of the organization will require coordination between them Assign specific managers, as necessary, to ensure this coordination takes place For each task it should be clear who has ultimate responsibility for its completion Although several people may contribute, only one person can be responsible This is the person whom the project manager will rely on for communication on the status of that task Define Project Documentation Detail how the project will be documented for IT staff, managers, and end users This documentation should conform to the communication plan described later in this chapter It should include documentation about the data center configuration as well as about equipment and data lines at each remote office Establish an Internal Marketing Plan Formulate an internal marketing plan Identify points of resistance in the organization and establish action plans for overcoming them
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