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Citrix XenApp Platinum Edition for Windows: The Official Guide
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Establish a regular meeting schedule to review milestones and budgets Work on the exception principle Focus on what is not going according to plan Fix it fast Be prepared to add resources in order to meet the schedule Issue a weekly list of targets and key troubleshooting assignments
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Make careful and informed decisions about key equipment purchases or leases System reliability should be a prime consideration in any application delivery project Unreliable system elements can jeopardize overall system performance Monitor all subcontractors and vendors to ensure that they are staying on target with their assigned tasks Move quickly to correct targets that aren t being met
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It will be difficult to accurately estimate the budget required for a large application delivery deployment because of the tremendous number of variables involved Fortunately, application delivery solutions tend to save organizations so much money that even significant budget overruns would compare favorably with the PC-based computing alternative Budget Contingencies Management will want to see a budget and expect the project manager to hold to it This is why it is important to build in contingencies for travel, cost overruns, and unexpected problems It will sometimes be necessary to spend more than planned in order to achieve the desired results It is also wiser to deviate from the budget in order to circumvent a problem before it becomes a crisis Again, the vast savings enabled by the overall project should make this the wise alternative Budget Monitoring Tying the budget to the project milestones is a good method for monitoring progress and keeping expenditures on track It also can provide stakeholders with a clearer example of benefits For instance, a project milestone might be replacing 500 old PCs with new thin-client terminals The thin-client terminals cost $1,000 each, while purchasing 500 new PCs would cost $1,500 to $2,000 each (including the extra installation PCs require) Offset the project budget at this point against the cost of purchasing new PCs and the cost of upgrading those new PCs in two or three years
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It is essential to communicate about the project with users We recommend over-communicating about the project migration parameters and expectations Regular e-mails are certainly valuable Prepare a list of frequently asked questions (FAQs) to help inform users about their new environment Issue Regular Project Updates Relay the key achievements since the last update Talk about the project status and where the project is going in the next period Discuss what is required to ensure success Part of the established communication plan should be to report on the project s progress to key stakeholders
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Building a Project Plan for Managing and Deploying Citrix XenApp Platinum Edition
Handling Complaints Enhance the help desk department as explained later in the chapter Enlist the aid of regional managers, if necessary, to help set user expectations during the implementation Managing user expectations is something that should be done continuously during the process This will decrease the number of calls to the help desk Publish Deployment News Use e-mail or an intranet to publish ongoing news about the migration Let users know of potential bottlenecks or other problems before they take place Share the wins as well Publish user testimonials about the migration Deployment Guide Creating a deployment guide for implementation teams is discussed later in this chapter In some organizations, users will be doing their own client setup In these cases, the deployment guide can be of great assistance to them as well
Provide User Support
Providing adequate user support is essential to a successful enterprise application delivery implementation Even though users may experience initial problems, they will have much better attitudes if they can receive prompt and competent help
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