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Data can be moved to the data center before the rollout via backup media, scripting, or replication Anything that changes after that date can be moved over the WAN Any modern backup program can do backups based on the archive bit of the file that is set each time a file is written to tape A full backup of the server can be done and sent to the data center before the deployment team arrives After all the users at that site have been converted, a differential backup (only changed files) is run and sent via overnight delivery to the data center Those files are then restored as soon as possible This scheme works because any file the user is currently working on is copied to the data center over the WAN for immediate access as part of that user s migration process
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Even the best planning often does not prepare implementation teams for what they face in the field When unexpected applications are discovered, the project manager should be immediately notified, particularly if the users are scheduled to be converted to run in thin-client mode only A decision can then be made about whether to allow access to the applications locally, or to halt the rollout and do the preparatory testing required to host the applications on XenApp One technique is to migrate what you can at that office but leave one or two PCs and the local file server just for running the problem application Establish a sunset period in which the equipment will be removed and the application will no longer be available or supported
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A project with many remote offices will likely require several teams to ensure a successful migration within a reasonable time period These might include one or more implementation teams, a WAN team, and a procurement team
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Enough implementation teams should be chosen to meet the timelines for data migration An implementation team completes the appropriate remote site surveys and submits them (online preferably) to the WAN team The WAN team can then make sure that adequate communication lines are ordered and installed before the field team s arrival
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Choosing Team Members Desirable qualities for team members include both technical skills and training capabilities Personality and training skills generally outweigh technical skills Making the implementation process very simple can compensate for the lack of technical skills in implementers On the other hand, superior technical skills do not compensate for the lack of interpersonal skills When implementers do a good job explaining the server-based computing system, the users are more understanding when inevitable problems occur The individual team member should be armed with skills for conflict resolution and must be familiar with the support and escalation process Team members must also be people that the users will trust and want to work with Consultant/IT Staff Mix If using a consulting company to help with your migration, we recommend using a mix of internal and external consultants on each team This provides expertise and objectivity combined with internal IT and organizational knowledge It also provides a good, informal method of transferring knowledge from external experts to internal staff Facilitating Effective Teamwork It is important that the implementation teams work together and share their experiences in order to avoid making the same mistake twice Facilitate this practice by giving each team member a cell phone and two-way radio, by giving each member access to the corporate e-mail system, and by having members of the project management team join each implementation team for part of their trips Scheduling weekly teleconferences for all members can be particularly useful in helping to avoid making repetitive mistakes and for sharing ways to improve the implementation process among all teams and members These conferences can also be a forum for sharing good news and quickly improving methods when problems occur The Road Kit The material that each deployment team member will carry makes up the road kit It should be well stocked, and the procedures for replenishing it should be simple and understood by team members before they visit the first site Using our sample methods described in this chapter, a road kit might contain a boot disk, CDRW drive, laptop, overnight courier materials, Ethernet cables, cross-over cables, and an extra floppy drive
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