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The WAN team orders data connections and bandwidth upgrades They confirm the installation of these lines They order and ship any required routers or bandwidth management devices to remote sites before the implementation, or make sure the telecommunication provider does so
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Responsible for the overall logistics of the project, the procurement team orders and ships the equipment They should check to ensure receipt of the equipment at least one week before installation The procurement team also updates the remote office surveys to reflect the new equipment and properly tracks the asset on the company s books after it has been installed They should also process equipment returns, have the ability to
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quickly respond to mistakes, and make sure the deployment team and the site have the equipment they need
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Every application delivery implementation will face unique challenges, depending on the existing environment, project scope, and technology utilized Some issues will be impossible to anticipate Others are fairly common and include travel, printing, local file sharing, CD-ROM sharing, and access to legacy systems from remote locations TIP: Do not make assumptions When replacing a user s PC with a thin-client terminal for one of our clients, the implementation team encountered a particularly irate user The implementation team member could not get the new terminal to communicate with the existing monitor despite hours of troubleshooting After a second day of lost productivity, the team leader finally discovered that the monitor had never worked The user neglected to tell the installer because he wanted to see if the new thin-client terminal could fix it
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Extensive remote office implementations require dealing with issues such as travel arrangements and scheduling Covering large geographical regions may necessitate a great deal of travel, which may in turn limit the number of willing participants on implementation teams In addition, last-minute scheduling changes can quickly eat up the travel budget Careful planning and control are essential in managing this project cost
Bad or Inconsistent Backups
It is best not to rely on any existing backups The safest procedure is not to wipe out any hard drives or recycle existing PCs until you are sure that all required data is off the PCs, on the new servers, and the users have had the opportunity to confirm this and sign off on the operation
Printing
Printing is such a major challenge that we devoted 17 to it In general, try to standardize as much as possible on the printers used In particular, try to limit the print drivers to those supported natively by Windows Server 2003 or use the Universal Print Driver wherever possible Some older printers simply will not run well under Terminal Services Replacing these printers before the migration will eliminate the added pressure on the implementation teams of ordering new ones onsite
Data Line Procurement
Anticipate problems in getting WAN connectivity completed according to installation promises Plan to do more work up front in order to ensure that the data connectivity is complete before installation Even when a local exchange carrier (LEC) confirms that a data connection is complete, take the time to test it yourself We ve seen miscommunication between an LEC and a national telecommunication carrier cost a project weeks of time and thousands of dollars
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Use Web Interface to automatically deploy and keep the ICA client current Otherwise, even the easy task of installing the Citrix ICA client can become arduous when migrating thousands of users In this case, the easier migration may be to simply provide users with a thin-client terminal with a preconfigured connection to the XenApp server
Inaccurate Site Surveys
Most organizations depend on user surveys to determine the type and state of equipment in remote offices Impress upon the survey respondents how crucial it is for them to report this information accurately in order to avoid costly implementation delays and potential downtime If your organization already has a tool in place that does hardware inventories, such as Microsoft SMS or HP OpenView, make sure the data is current If possible, confirm critical items shown in the inventory, such as site routers or servers, with a phone call
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