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Information assets fall into two basic categories: information and information systems Information consists of software, tools, and every type of data Information system is an inclusive term that encompasses servers, workstations, mobile devices, network devices, gateways, appliances, and almost every other kind of IT hardware that is used
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An IS organization that is responsible for the management of information and information systems must have a means for knowing what all of those assets are More than
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6: Information Asset Protection
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that, IS needs to acquire and track several characteristics about every hardware asset, including: Identification This includes make, model, serial number, asset tag number, and any other means for identifying the asset Value Initially, this may signify the purchased value, but may also include its depreciated value if an IS asset management program is associated with the organization s financial asset management program Location The asset s location needs to be specified so that its existence may be verified in a periodic inventory Security classification Security management programs almost always include a plan for classifying the sensitivity of information and/or information systems Example classifications include top secret, secret, restricted, confidential, and public Asset group IS assets may be classified into a hierarchy of asset groups For example, any of the servers in a data center that support a large application may be assigned to an asset group known as Application X Servers Owner This is usually the person or group responsible for the operation of the asset Custodian Occasionally, the ownership and operations of assets will be divided into two bodies, where the owner owns them but a custodian operates or maintains them Because hardware assets are installed, moved, and eventually retired, it is important to periodically verify the information in the asset inventory by physically verifying the existence of the physical assets Depending upon the value and sensitivity of systems and data, this inventory true-up may be performed as often as monthly or as seldom as once per year Discrepancies in actual inventory must be investigated in order to verify that assets have not been moved without authorization or stolen
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Sometimes overlooked because it is intangible, the information that is stored in systems should be treated as an asset In almost all cases, information such as software and databases has tangible value and should be included in the list of IS assets Information Classification Overview In most organizations, various types and sets of information will have varying degrees of sensitivity These levels of sensitivity will implicitly dictate that information in different levels should be handled somewhat differently For instance, the most sensitive information should be encrypted whenever stored or transmitted and should be accessible to only those individuals who have a justified need to use it Would it be easier to simply handle all information the same way as the most sensitive information in the organization While it would be easier to remember how to handle and dispose of all information, it would also be onerous Encrypting everything and shredding everything would be a wasteful use of resources That said, it is incum-
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bent on an organization to build a simple information classification program that is easy to understand and follow Too many levels of classification would be as burdensome as a single level Information Classification Details In most organizations, an information classification program can be defined in detail in less than a dozen pages, and the practical portions of it could almost fit on a single page For many organizations, a simple four-level classification program is a good place to start The four levels could be: secret, restricted, confidential, and public Any information in the organization would be classified into one of these four levels Handling procedures for each of these levels is found in Table 6-1 The foregoing classification and handling guidelines are meant as an example to illustrate the differences in various forms of data handling for various classification levels However, the contents of Table 6-1 can serve as a starting point for an actual data classification and handling procedure
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