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New employee provisioning The IS auditor should examine the new employee provisioning process to see how a new employee s user accounts are initially set up The auditor should determine how a new employee s initial roles are determined: Does a new user have an established template of accesses, or do requests simply state, make John s access just like Susan s The auditor should determine if new employees managers are aware of the access requests that their employees are given and if they are excessive Furthermore, the IS auditor should determine if access to applications requires any initial training of the user of the application, or if the organization just turns them loose to figure out how the application is supposed to be used The IS auditor also needs to determine how initial user credentials are communicated to the new employee and if the method is secure and reasonable Segregation of duties (SOD) The IS auditor should determine if the organization makes any effort to identify segregation of duties This may include whether there are any SOD matrices in existence and if they are actively used to make user access request decisions Furthermore, the IS auditor should determine if the organization performs SOD reviews to identify persons who have access privileges within or among applications that would constitute SOD violations The auditor should determine how violations are managed when they are found Access reviews The IS auditor should determine if there are any periodic access reviews and what aspects of user accounts are reviewed; this may include termination reviews, internal transfer reviews, SOD reviews, and dormant account reviews Auditing Employee Terminations Auditing employee terminations requires attention to several key factors, including: Termination process The IS auditor should examine the employee termination process and determine its effectiveness This examination should include understanding how terminations are performed and how user account management personnel are notified of terminations The auditor should identify specific security policies to determine how quickly user accounts should be terminated The auditor should examine HR records to see if all employee terminations correspond to user account management termination records Timeliness The IS auditor should examine termination records and the records on individual information systems to determine if user accounts are terminated in a timely manner Typically, user accounts should be terminated within one business day, but in environments with particularly valuable or sensitive information, terminations should be processed within minutes or hours of a termination to ensure that a terminated employee cannot access systems immediately after being terminated (when passions often run high)
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Access reviews The IS auditor should determine if any internal reviews of terminated accounts are performed, which would indicate a pattern of concern for effectiveness in this important activity If such reviews are performed, the auditor should determine if any missed terminations are identified and if any process improvements are undertaken Contractor access and terminations In most organizations, a contractor s tenure is not managed by HR, so the IS auditor needs to determine how contractor access and termination is managed and if such management is effective The classic problem with contractors is that it s sometimes difficult to precisely determine when a contractor no longer requires access to a system or network The reason for this uncertainty lies in the nature of the contracted work: Sometimes the contractor performs services sporadically or on request, and sometimes months or even years pass between these events Furthermore, contractors are often hired and fired by internal managers without any notification to or tracking by HR In light of these aspects, it can be difficult to determine the effectiveness of contractor-related access management
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