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Process or system name Interviewee Title Department Contact info Date Process owner Process operator(s) Process description Customer facing (Y or N) IT system(s) used Key suppliers Communications needed Assets needed Process dependencies Other dependencies Documentation location Records location Figure 7-6 BIA sample intake form for gathering data about key processes
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When processes and systems are being inventoried and cataloged, it is also vitally important to obtain one or more statements of impact for each process and system A statement of impact is a qualitative or quantitative description of the impact if the process or system were incapacitated for a time For IT systems, you might capture the number of users and the names of departments or functions that are affected by the unavailability of a specific IT system Include the geography of affected users and functions if that is appropriate Example statements of impact for IT systems might include Three thousand users in France and Italy will be unable to access customer records All users in North America will be unable to read or send e-mail Statements of impact for business processes might cite the business functions that would be affected Some example statements of impact include Accounts payable and accounts receivable functions will be unable to process Legal department will be unable to access contracts and addendums
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Statements of impact for revenue-generating and revenue-supporting business functions could quantify financial impact per unit of time (be sure to use the same units of time for all functions so that they can be easily compared with one another) Some examples include Inability to place orders for appliances will cost at the rate of $1200 per hour Delays in payments will cost $45,000 per day in interest charges As statements of impact are gathered, it might make sense to create several columns in the main worksheet, so that like units (names of functions, numbers of users, financial figures) can be sorted and ranked later on When the BIA is completed, you ll have the following information about each process and system: Name of the system or process Who is responsible for it A description of its function Dependencies on systems Dependencies on suppliers Dependencies on key employees Quantified statements of impact in terms of revenue, users affected, and/or functions impacted You re almost home
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When all of the BIA information has been collected and charted, the criticality analysis (CA) can be performed The criticality analysis is a study of each system and process, a consideration of the impact on the organization if it is incapacitated, the likelihood of incapacitation, and the estimated cost of mitigating the risk or impact of incapacitation In other words, it s a somewhat special type of a risk analysis that focuses on key processes and systems The criticality analysis needs to include, or reference, a threat analysis A threat analysis is a risk analysis that identifies every threat that has a reasonable probability of occurrence, plus mitigating controls or compensating controls, and new probabilities of occurrence with those mitigating/compensating controls in place In case you re having a little trouble imagining what this looks like (we re writing the book and we re having trouble seeing this!), take a look at Table 7-1, which is a very lightweight example of what I m talking about
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System Application Server Threat Denial of service Malware Storage failure Administrator error Hardware CPU failure Application software bug Extended power outage Flood 2% Probability 01% 1% 2% 15% 5% 5% 25% Mitigating Control High-performance filtering router Antivirus RAID-5 Configuration management tools Server cluster Source code reviews UPS Electric generator Relocate data center Cost $60,000 $200 $20,000 $10,000 $15,000 $10,000 $12,000 $40,000 $200,000 Probability 001% 01% 001% 1% 1% 2% 2% 05% 01%
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