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De ning an account determination procedure
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Assigning Account Determination Procedure
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To assign an account determination procedure, use the following menu path
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Menu Path SAP Customizing Implementation Guide | Sales and Distribution | Basic
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Functions | Account Assignment/Costing | Revenue Account Determination | Define and Assign Account Determination Procedures | Assign Account Determination Procedure The account determination procedure is assigned to the billing document type as seen in Figure 8-48 The CaAc column represents the cash allocation key, which causes the system to post directly into a general ledger account for the cash entry rather than into a receivables account
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Defining and Assigning Account Keys
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You now need to create the account keys that are going to be used in the system To do this, use the following menu path
Menu Path SAP Customizing Implementation Guide | Sales and Distribution | Basic
Functions | Account Assignment/Costing | Revenue Account Determination | Define and Assign Account Keys
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FIGURE 8-48 Assigning an account determination procedure
Implementing SAP ERP Sales & Distribution
Copyright by SAP AG
FIGURE 8-49
De ning and assigning account keys
The account key is a three-character alphanumeric key with a short description An example is seen in Figure 8-49
Assigning Account Keys
The assignement of the account key is the actual process of assigning the account key to the condition type as done in the pricing procedure maintenance By referring back in this chapter to the section on pricing and viewing the pricing procedure Z00001, you can see the account key assignments, which may be carried out in the pricing determination or account key assignment, as shown in Figure 8-50 All that remains is the assignement of the general ledger accounts to the condition table as specified in the access sequence This is done in the next section
Assigning G/L Accounts
To assign general ledger (G/L) accounts, use the following menu path
Menu Path SAP Customizing Implementation Guide | Sales and Distribution | Basic
Functions | Account Assignment/Costing | Revenue Account Determination | Assign G/L Accounts Before the general ledger accounts may be assigned, the FI (Finance) module must have finished creating the chart of accounts and the general ledger accounts
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FIGURE 8-50
Assigning account keys
You ll see an access sequence of tables for KOFI, as shown in Figure 8-51 (Note how the access proceeds from the most complex to the most simple) Select a table such as table 1 CustGrp/MaterialGrp/AcctKey An example of the assignment of the general ledger accounts to the Account Key condition table/field overview would be as shown in Figure 8-52 The columns represent the following data: V (application) Sales KOFI CABE 01 01 CndTy (condition type) ChAc (chart of accounts)
Sorg (sales organization) 0001 AAG (customer account assignment group) AAG (material account assignment group) ActKy (account key) ERL 700000 Assigned general ledger account
Implementing SAP ERP Sales & Distribution
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FIGURE 8-51 Assigning G/L accounts (Access Sequence KOFI)
Should you have an account determination error in the goods issue of a delivery it is very likely the error is in the materials management account assignment This account assignment may be displayed via transaction code [OBYC] or by using the following menu path
Menu Path Materials Management | Valuation and Account Assignment | Account
Determination | Account Determination Without Wizard | Create Automatic Postings
Pricing Requirements and Formulas
The use of requirements, copying requirements, data transfer routines, and pricing formulas occurs throughout the system Requirements are represented by routines in the system source code, ABAP Requirements check for certain criteria during the execution of functions Copying requirements are used in the same way as standard requirements by the system they check for certain criteria as preconditions for carrying out the copying function Data transfer routines are used during copying control to fine-tune what data is necessary to transfer between documents These transfer routines may also alter the copied data
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FIGURE 8-52 GL account assignment
Formulas are also represented by routines in ABAP code Formulas are used in pricing and influence the determination of prices
Maintaining Requirements and Formulas
To maintain requirements and formulas, use the following menu path
Menu Path SAP Customizing Implementation Guide | Sales and Distribution | System
Modifications | Routines | Define Copying Requirements All requirements and formulas are maintainable from transaction code [VOFM]
Implementing SAP ERP Sales & Distribution
The copying requirements are divided up into: Orders Deliveries Billing documents Sales activities Texts The data transfer routines are divided up into: Orders Deliveries Billing documents Sales activities Shipping units Texts Text names Shipments The requirements are divided into: Pricing Output control Account determination Material determination Material listing and exclusion Free goods Bonus buy Retail pricing Risk management Credit checks Card authorization Packing instruction Subsequent functions: Transfer of requirements/availability Purchase requisitions/assembly for order Delivery due index Picking Packing
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