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Defining Billing Blocks
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Use the following menu path to configure the billing document block
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Menu Path SAP Customizing Implementation Guide | Sales and Distribution | Billing |
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Billing Documents | Define Blocking Reason for Billing These billing blocks are configured in the same manner as sales document blocks simply a two-character key, which is then assigned to a sales document type, in this case a billing document These blocking reasons are automatically copied into the sales document during creation A message will appear at the base of the document, explaining, for example, that the customer has a billing block You will also be able to find, for example, this billing block copied into the sales document (billing view of the sales order line item and billing header), where it may be removed by an authorized user Naturally, a billing block will prevent a billing document from being created In most instances this only makes business sense when one is creating a credit memo However, it may also be required when creating a billing document for a particular project milestone related to a billing plan
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Factory calendars are used throughout the system An easy way to understand them is to use them to specify which days are work days at a location These calendars may be used by the business to determine when a delivery must take place in order for it to reach the customer s site on a day when people are at work and can receive the delivery We also used factory calendars in consolidated invoicing That is, we specified that only one day a week was a working day for our customer and thus the billing documents were only to be created for that one day each week, causing many delivery documents from the whole week to be consolidated into one billing document We will focus on the creation and maintenance of the customer s shipping calendar
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Defining Customer Calendars
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To define a customer s shipping calendar, use the following menu path
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Menu Path SAP Customizing Implementation Guide | Sales and Distribution | Business
Partners | Shipping | Define Customer Calendars You ll see the screen shown in Figure 10-24 Two calendars must be maintained the holiday calendar initially, followed by the factory calendar, which is created on the basis of the holiday calendar
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FIGURE 10-24
SAP calendar
Implementing SAP ERP Sales & Distribution
For the purpose of this book, we will create a factory calendar called ZG that is the international company working calendar
Creating the Public Holidays
The first step is creating the public holidays, by selecting the Public Holidays radio button on the initial screen as seen in Figure 10-24, and clicking the Change icon (pencil) Then select the New button or press SHIFT-F1 on the next screen This will bring up a dialog box as shown in Figure 10-25 Select with fixed date and click the Create icon (new page) You will see a screen in which you can define this holiday, as seen in Figure 10-26 Here, the day is set at 30 and the month at 10 The Guaranteed section sets the holiday to be automatically moved to the next working day if it should fall on a Sunday The holiday is described as National celebration After pressing ENTER, you may see the public holiday is not yet assigned to the holiday calendar You can now select the Holiday Calendar radio button seen in Figure 10-24 and click the Change icon (pencil) Select Create or press SHIFT-F1 Enter a Calendar ID for example, ZG with a description and a validity period Click the Assign publ Holiday button and you can select the public holidays, as shown in Figure 10-27
Creating a Holiday Calendar
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FIGURE 10-25
Dialog box for new public holiday
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FIGURE 10-26
De ning new public holiday settings
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FIGURE 10-27
Assigning public holidays
Implementing SAP ERP Sales & Distribution
After assigning the public holidays to the holiday calendar, click Save You will be presented with a list of the public holiday calendars and whether they are used or not
Creating a Factory Calendar
Now you can create a factory calendar by selecting the factory calendar radio button from the initial maintenance screen shown in Figure 10-24 and clicking the Change button (pencil) You can specify a factory calendar ID with a short description as well as assign the holiday calendar that must be used for that factory calendar This factory calendar has a validity period and most importantly specifies what days of the week are working days This may be seen in Figure 10-28 Lastly, now that the customer-specific calendar has been created, do not forget to assign the calendar to the relevant master data for example, to the unloading points assigned to the customer master record When transporting changed factory calendars from one client to another (for example, after changing the factory calendar by increasing the factory calendar s validity date), the system will first delete all factory calendars, holiday calendars, and public holidays before re-creating them all according to the data in the transport
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