Sales Document to Sales Document in Software

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Sales Document to Sales Document
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In Figure 3-21, we see the header copy control rules for sales document to sales document We have the source document type OR and the target document type OR The copying requirements are rules or certain criteria that must be met before the copy can take place This example has the copying requirements 002 Header-diff customer (Refer to requirements and formulas in 8)
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FIGURE 3-21
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Header copy control rules for sales document to sales document
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There are three data transfer routines: The data transfer at header level DataT in this example has the setting 051 General header data This copies the general header data between sales documents The data transfer at header level DataT in this example has the setting 101 Header business data This copies the header business data between sales documents The data transfer at header level DataT in this example has the setting 001 Partner header This copies the header partners between sales documents Copy item number is used when you copy the entire previous document into a new document; the same header and item numbers you had will be copied If you don t use this option and you copy only some of the items from the reference document, the item numbers will be re-sequenced Complete reference is useful in copying legally approved quotations into a sales document It restricts the user into copying the entire document, as opposed to partially copying data If you double-click the Item folder under the dialog structure on the left, you will see the screen shown in Figure 3-22
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Item copy control for sales document OR to OR
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Sales Documents
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FIGURE 3-23 Item category TAN copy control rules for sales document OR to OR
By selecting item category TAN and clicking the Details button, we can see the copy control rules pertaining to TAN in Figure 3-23 We have the source document type OR with item category TAN and the target document type OR with item category TAN The copying requirements are rules or certain criteria that must be met before the copy can take place This example has 303 for the copying requirements; if you select the match code you will see the description as always an item (Refer to requirements and formulas in 8) There are three data transfer routines Our example has the following: DataT has the value 151 General item data DataT has the value 102 Busdata/item compl DataT has the value 002 Partner item The FPLA field is a routine that checks that certain billing plan requirements have been met and then copies relevant billing plan data into the proceeding document The copy schedule lines check box must be checked should you wish the data of this item s schedule line to be transferred to the new document Be sure to also create the schedule line copy control rules in this case
Implementing SAP ERP Sales & Distribution
The update document flow option permits you to force the system to create a document flow record when a transfer of data happens at item level from one document to another Document flow is always useful between related documents such as from a quote to an order to a delivery to an invoice It may not be relevant when you use copying purely for data entry reasons for example, when you copy an existing order into a new order because the customer wants to repeat the order If you previously used an update document flow value of X (standard document flow) and you wish to change to a 2, you can use program SDVBFA21 to delete unnecessary records to improve system performance (Note: This will delete the records from VBFA as well) The do not copy batch checkbox is self-explanatory Check this box if you do not want the system to copy the batch number of the material into the following document The configuration option is used for the item category representing the main item of a configurable product If this checkbox is checked the configuration of the source item is copied into the new sales document item (A configurable product is a basic product that can be configured by the customer to their specific requirements For example, when you buy a car, the car is the basic product You can choose the color, whether there is a sunroof, a tow bar, etc These are the configuration options) The reexplode structure/free goods checkbox is used when you wish the system to redetermine the bill of materials in the sales document The system does not copy the actual BOM from one sales document into another but copies the main material and then reexplodes the BOM into its components The table entries for copying item category TAE to TAE are no longer required and are ignored if they exist The positive/negative qty option is used for document flow if you have specified the completion indicator on the item category You can leave this field blank when copying from a sales order to another sales order But for copying from a quote or a contract to a sales order, you may want to reduce the open quantity on the quote or contract when an order is created Copy quantity is best left blank This forces the system to copy the quantity of the field best suited for the document type being referenced You can force the target or order quantity to be used The pricing type is an extremely important field It is worthwhile keeping this entry in mind when creating your pricing condition types As a rule of thumb, you should have all item categories for a particular sales document with the same settings Generally, you may use pricing type B (carry out new pricing), G (copy pricing elements unchanged and redetermine taxes), or C (copy manual pricing elements and redetermine the others) When using condition B all manual pricing condition types are lost
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