Shortcuts in Transaction Codes in Software

Paint QR Code ISO/IEC18004 in Software Shortcuts in Transaction Codes

To save time in transferring between screens when you call up a transaction, you can utilize the shortcut commands in Table 1-1 The following function keys allow for additional shortcuts:

Help Back Lists possible entries or matchcode (see next section) for the field you are accessing Executes a transaction or report

These function codes are to be used from a specific field for example, from the customer group field Pressing F1 gives you the Help screen, as shown in Figure 1-7 The Help dialog box may be displayed differently based upon the user settings To change the display options of the Help screen, select the menu from the SAP easy access screen [S000] Help|Settings as seen in Figure 1-8

Shortcut /n /nxxxx /nVA00 /i /nend /nex /o /oXXXX /oVA00 TABLE 1-1

Description Ends the current transaction Moves you from anywhere into transaction xxxx Note, however, that you are terminating the current screen and will lose any unsaved data Moves you from anywhere into the sales screen [VA00] Deletes the current session Logs off from the system Logs off from the system without a confirmation prompt Generates a session list (A session is a window into SAP similar to , having multiple documents/windows open in an application on a pc) Opens transaction xxxx in a new session Opens transaction VA00 in a new session

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FIGURE 1-7

From the Help screen, pressing F9 or clicking the Technical Info button, depending on your display option, will give you the technical information screen shown in Figure 1-9

A matchcode is a comparison key It allows you to locate the key of a particular database record by entering a field value contained in the record The system then displays a list of records matching the specifications for you to select from An example of this would be searching for the customer number in the sales order When you press F4 from within the customer number field, you will have an option to select a suitable matchcode to obtain the customer number you are after, as shown in Figure 1-10 You may also click the drop-down icon from within this selection screen to display a number of different matchcodes to choose from, as shown in Figure 1-11

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FIGURE 1-10

FIGURE 1-11

It is expected that you already have a sound knowledge of navigation around SAP, so this book will not detail basic user information However, there are a few advisable SAP user settings for you to utilize: Local Data History Click the Customizing Local Layout icon (shown here), then select Options, and select Local Data tab

By setting the History to On, you will always have a drop-down list of the values you last used in a selection field, according to the Expiration, Maximum Permitted File Size, and Maximum Number of Entries that you set, as shown in Figure 1-12 Expert Data Controls Click the Customizing Local Layout icon (shown earlier), then select Options, and select the Expert tab Options selected in matchcodes are generally created by a key index This key is not normally available for the user to see Consequently, people sometimes configure the description of the values that may be selected to describe the key of the object There is no need to include the key in the description if the users have the Show Keys in All Drop Down Lists checkbox marked as active Sort Items by Key ensures the user is presented with a logical list to select from

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The copy and paste function in SAP is called the Matrix Copy Use the Matrix Copy to copy more than one line of text by clicking on the dialog box or screen one wishes to copy from and pressing the commands as described: 1 Press CTRL-Y, then select the text by dragging the mouse from the top left to the bottom right of the selection 2 Once the text is highlighted, press CTRL-C 3 Insert the text by moving to the new location and pressing CTRL-V