Collective Billing and Copy Control for Billing Documents in Software

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Collective Billing and Copy Control for Billing Documents
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A billing document may be created individually or collectively We ll examine how to control billing document creation, keeping in mind the copy control rules and the master data
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Introduction to Collective Billing
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Billing documents may be created individually That is, you may create an invoice for each sales order or billing document Billing documents may also be created as collective billing documents Invoices can be accumulated and created collectively for example, on one day of the week, when all relevant data is equal, the system may combine multiple deliveries or sales document into one invoice This is done by using a combination of the factory calendar assigned to the payer master record and the billing copying rules To create collective invoicing for a customer, you must first define the billing factory calendar the payer is using (Refer to Factory Calendars in 9) This factory calendar is then assigned to the billing view of the customer master record for the payer The billing calendar may indicate one day of the week as a working day, thus the system will only propose to create billing documents for this party once a week However, this does not mean that the deliveries and sales orders will be consolidated into one billing document The copy control may require the invoices to be split (for example, if the payment terms are different) But it does mean that the billing documents will be created on that day We will look at the splitting criteria a little later in this section
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Introduction to Copy Control for Billing Documents
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The copy control for billing documents is split into three overall copy control rules They define copy rules for header and item levels between sales documents Sales document to billing document This is used, for example, for credit memos and debit memos that have no delivery document
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Billing document to billing document This is used by the system to determine copying control, for example, between an invoice and an inter-company invoice Delivery document to billing document This is the most widely used copying rule, which covers the standard sales process As the copy control definition and maintenance is equal for all three types, we will only use the delivery document to billing document copy control rule as an example
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Billing Document Copy Control Rules: Delivery Document to Billing Document
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Use the following menu path
Menu Path SAP Customizing Implementation Guide | Sales and Distribution | Billing |
Billing Documents | Maintain Copying Control for Billing Documents | Copying Control: Delivery Document to Billing Document
We ll use the following scenario to create the billing document: We have created five sales orders for a single payer/customer Of these five sales orders, we have created two deliveries due to the fact that the shipping point on one of the sales orders was different (Three sales orders could be on one delivery document and two on the other, or four on one delivery document and one on the other) Now we have the scenario whereby two deliveries of delivery type LF are to be billed Looking at the copy control rules from delivery type LF to billing document type F2, as seen in Figure 7-5, we may select the relevant copy control rules Select the document types, then click the Details button (the small magnify glass) in the taskbar You will see a screen similar to Figure 7-6 The target and source document types are self-explanatory The copying requirements assign a number, which in turn is the key to a routine The routine may be found in transaction code [VOFM] (Menu path: Copying Requirements | Billing Documents) We ll discuss more about VOFM later The routine 003, which actually includes LV60A003, is used to check specific blocks and statuses to determine if the billing document may be created The blocks and statuses it checks are as follows: Billing block Billing status Goods movement status Incompletion status for billing header Overall incompletion status for billing document POD (proof of delivery) status The determine export data field is used to redetermine the export control (foreign trade data) automatically in the billing document The reference number is passed to accounting The allocation number is similar to the reference number Both of these numbers may have defaults assigned to them on the billing document type For self-billing, the value of this field must be equal to a C, meaning the delivery number is used as a reference However, this also means that the delivery number will be passed to accounting as the reference field The system therefore cannot combine deliveries like in a collective invoice as it does not know what number to use as a reference
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