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Rebate Agreements
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A rebate agreement, is an agreement between the business and a customer This agreement takes the form of a special discount paid retroactively to the customer This discount is based on the sales volume for the customer over a specific time period The rebate is only relevant if the customer purchases the required sales volume The rebate agreement has separate condition records for each product the customer buys These condition records specify the rebate amount or percentage due to the customer for each product One is also able to specify a pricing scale so that the customer can earn a better rebate by ordering more products Because rebates are always paid retroactively, the system keeps track of all billing documents that are relevant for rebate processing This includes standard invoices, as well as credit and debit memos related to the rebate The system may also post accruals automatically so that the accumulated value of a rebate is recorded for accounting purposes A rebate agreement is finally settled when a credit memo is issued to the customer for the accumulated rebate total
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Defining Rebate Agreement Types
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To define rebate agreement types, use the following menu path
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Menu Path SAP Customizing Implementation Guide | Sales and Distribution | Billing |
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Rebate Processing | Rebate Agreements | Define Agreement Types
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The rebate agreement type determines which data the system is to automatically propose for the rebate agreement The SAP standard has the following agreement types:
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Agreement 0001 0002 0003 0004 0005 00E1 00E2 00E3 00E4 00E5 Description Group Rebate Material Rebate Customer Rebate Hierarchy Rebate Independent of Sales Vol Exp Group Rebate Exp Material Rebate Exp Customer Rebate Exp Hierarchy Rebate Exp Revenue Independent
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We will use the example seen in Figure 7-18 of a material rebate that is rebate agreement type 0002 By now you should be able to understand the different screen fields available for input You may always refer to the SAP help by placing the cursor in the field and pressing F1 for further information I will only explain a field if it has an unusual use or if there is some additional value to add To start, the default data for the validity period and payment method are self-explanatory The control data of a rebate includes the condition type group assigned to the rebate type In our example, we are using the condition type group 0002 The condition type group is not to be confused with the condition type used in pricing A condition type group is not a condition type The condition type group generally has more than one condition type assigned to it; however, it is possible to assign only one condition type to the condition type group We will cover the assignment a little later (Condition type groups are also described extensively in 8) The verification level is a key indicator that determines the level of detail one sees when displaying totals for a rebate agreement The manual accruals order type is actually a sales document type, which is assigned to the rebate agreement and is used in the manual accruals in a rebate agreement Note that the sales document type assigned here should have an order-relevant billing type assigned to it The SAP standard uses the billing type B4 for the sales document type R4 Should you wish to make manual payments of the rebate to the recipient, you may indicate this in the payment procedure When a manual payment is carried out, the system automatically creates a credit memo request of the type specified in the partial settlement field for the specified amounts Thus, when the system carries out the final settlement, all partial payments are taken into account and the remaining balance is paid
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7:
Billing
FIGURE 7-18 Rebate agreement types
Copyright by SAP AG
Again, make sure there is an order-relevant billing type assigned to the partial settlement sales document type The SAP standard uses the partial settlement document type R3 and the associated order related billing type B3 Be sure to indicate that the system must reverse the accruals This will ensure the system will reverse the accruals up to the amount specified in the manual payment Should the accruals not be as high as the payment to be made, the system will reverse whatever accruals it has In the final settlement area, you must ensure the credit memo request for final settlement is assigned to the final settlement field (Again, be sure that this credit memo request has the associated order-relevant billing type assigned to it in the sales document type) The SAP standard uses the credit memo request B1 with billing type B1 One may also assign a minimum status, which is the status the rebate agreement must reach before the final settlement may be carried out
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